Senior Warehouse Assistant G6 - International Organization for Migration

Position Title: Senior Warehouse Assistant

Duty Station: Doha Qatar

Classification: General Service Staff G6

Type of Appointment: One Year Fixed Term with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 15 October 2024

Established in 1951 IOM is a Related Organization of the United Nations and as the leading UN agency in the field of migration works closely with governmental intergovernmental and nongovernmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at confidential

Applications are welcome from first and secondtier candidates particularly qualified female candidates as well as applications from the nonrepresented member countries of IOM. For all IOM vacancies applications from qualified and eligible firsttier candidates are considered before those of qualified and eligible secondtier candidates in the selection process.

For the purpose of this vacancy the following are considered firsttier candidates:

1. Internal candidates

2. Candidates from the following nonrepresented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Grenada; GuineaBissau; Holy See;

Iceland; Kiribati; Lao Peoples Democratic Republic (the); Madagascar;

Marshall Islands; Micronesia (Federated States of); Namibia; Nauru;

Palau; Saint Kitts and Nevis; Solomon Islands; Suriname; The Bahamas;

Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates except candidates from nonrepresented member states.

Context:

Under the overall supervision of the Supply Chain Officer and direct supervision of the Warehouse Officer the incumbent will be responsible for organizing warehouse and logistics activities including: warehousing inventory management and provide logistics support to the mission.

Core Functions / Responsibilities:

1. Monitor that all warehousing transactions are done in line to IOM internal guidelines and in close coordination with Warehouse Officer.
2. Coordinate with Warehouse Officer for receiving storing packing kitting labelling and dispatch of goods from/to the warehouse.
3. Coordinate with Warehouse Assistants to make sure all movement of goods are timely recorded.
4. Coordinate with labour and followup that daily timesheets are updated.
5. In coordination with the Warehouse Officer plan and organize efficient and safe storing of goods at the warehouse according to available space and requirements.
6. Monitor that all goods are properly stored and timely registered into the warehouse inventory data base.
7. Keep track of all financial aspects related to warehouse and is accountable for all stored goods.
8. Maintain records of all transactions; keep an efficient filing system for stock records of all documents.
9. Prepare daily and weekly progress report for warehousing activities.
10. Coordinate and verify that Stock Receiving Reports are raised immediately & that stock cards / bin cards are updated immediately.
11. Verify that all warehouse dispatches are supported by a fully approved Stock Withdrawal Forms IOM Waybills and copies are kept on file.
12. Monitor that all returned items are checked received and recorded in a timely manner.
13. Oversee and assist in the MidYear and Annual Physical Stock Counts
14. At the request of the Line Manager or Head of Office participate in staff development and training processes.
15. Act with integrity and professionalism and in accordance with IOMs Code of Conduct at all times.
16. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• University or Bachelors degree in Business Administration Logistics Management four years of relevant professional experience or
• High School diploma with six years of relevant professional experience.

Experience

Preferably have experience in logistics at IOM and/or another UN Agency and in particular warehousing and stock inventory management.

Skills

Effectively applies specialized knowledge of logistics asset and stock inventory management.

• Effectively works with vendors and service providers in compliance with IOM procedures to secure costeffective quality solutions for IOM.
• Proficient in SAP Oracle and computer applications.
• Extensive knowledge of IOM/UN internal procurement and financial rules as well as IOMs system and processes as they apply to procurement and logistics; and
• Excellent level of computer literacy and good knowledge of SAP and/or Oracle is an advantage.

Languages

IOMs official languages are English French and Spanish.

REQUIRED

For this position fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Arabic.

Notes

*Accredited Universities are the ones listed in the UNESCO World Higher Education Database (confidential

Required Competencies

Values

respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

demonstrates ability to work in a composed competent and committed manner and exercises careful judgment in meeting daytoday challenges.

Demonstrates willingness to take a stand on issues of importance.

Shows compassion for others makes people feel safe respected and fairly treated.

Core Competencies behavioural indicators level 2

develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.

continuously seeks to learn share knowledge and innovate.

takes ownership for achieving the Organizations priorities and assumes responsibility for own action and delegated work.

encourages and contributes to clear and open communication; explains complex matters in an informative inspiring and motivational way.

Managerial Competencies behavioural indicators level 2

: Provides a clear sense of direction leads by example and demonstrates the ability to carry out the Organizations vision. Assists others to realize and develop their leadership and professional potential.

: Creates an enabling environment where staff can contribute their best and develop their potential.

Promotes shared values and creates an atmosphere of trust and honesty.

Works strategically to realize the Organizations goals and communicates a clear strategic direction.

Leads with humility and shows openness to acknowledging own shortcomings.

IOMs competency framework can be found at this link.

Competencies will be assessed during a competencybased interview.

For further information and other job postings you are welcome to visit our website: IOM Careers and Job Vacancies

How to apply:

In order for an application to be considered valid IOM will only accept applications received through IOMs Recruitment Platform: IOM Careers (oraclecloud.com)

Interested candidates are invited to submit their applications via Oracle not later than 15 October 2024.

Applications may be sent through the links below:

Internal Candidates:

confidential

External Candidates:

confidential

Only shortlisted candidates will be contacted.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application interview processing training or other fee).

Posting period:

From 2 October 2024 until 15 October 2024.

Eligibility:

This position is open to all nationalities. IOM Qatar will facilitate the work visa and residency permit requirements for the selected candidates.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

Job Type: Fulltime

Pay: QAR18000.00 QAR20000.00 per month

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you currently have an active case or have you already submitted for a case within the United States Refugee Admissions Program (USRAP) and/or the Special Immigrant Visa (SIV) program
• Do you have a QID which is valid for more than 6 months from the date of application If yes what is your occupation and who is your sponsor

Education:

• High school or equivalent (Required)

Experience:

• (with university degree) relevant working: 2 years (Required)
• (with Secondary School Diploma) relevant working: 4 years (Required)