Legal Regulatory Administrative Assistant - Manila PH

Are you a master of details with a passion for organization and making an impact As our Legal & Regulatory Administrative Assistant youll be the backbone of our global legal operations ensuring everything runs seamlessly. Reporting to our Senior Counsel in the Philippines youll take charge of contracts safeguard intellectual property manage corporate filings and keep us aligned with regulatory requirements worldwide. Youll also become our contract tool expert and create systems that empower the entire team. If you love connecting the dots solving puzzles and being a trusted partner in a dynamic environment wed love to have you on board!

What youll be doing:  

Contract Tracking and Management; Maintenance and Management of CLM Tool 

• Maintains and manages the contract lifecycle management tool (CLM) of Balsam Brands including: Configuring and managing workflows; Managing contract and legal request data; Generating reports and analyzing data; Understanding and managing integrations with other business systems; and Understanding and exploring the potential of AI and machine learning within the CLM platform. 

• Maintains and tracks all contracts to which Balsam Brands is party. 

• Handles safeguards and maintains legal forms database for internal use. 

Intellectual Property Tracking and Management 

• Tracks and administers trademark copyright and patent portfolios in conjunction with General Counsel and outside intellectual property counsel.  

• Reports intellectual property infringement and coordinates with external vendors and external counsel in protecting the intellectual property rights of Balsam Brands.  

• Provides advice to internal teams on proper trademark usage across websites and other creative assets.  

• Reviews proposed product names and descriptions to ensure noninfringement of existing registered marks. 

Domain Name Management 

• Tracks and administers Balsam Brands domain portfolio and coordinates with Balsam Brands external domain management provider. 

Internal Knowledgebase Management 

• Maintains templates checklists FAQs best practices and other resources for common legal tasks and queries.  

• Ensures the uptodate nature of all information within the knowledge base.  

• Improves knowledge base accessibility and usability such as by organizing and categorizing information for easy retrieval. 

Corporate Filings and Registrations 

• Administers and maintains corporate regulatory and some tax filings and registrations in a variety of U.S. (and some nonU.S.) jurisdictions including annual renewals.  

• Conducts basic research on U.S. federal and state laws as well as the laws of other countries to determine tax registration and filing obligations. 

Basic Legal and Market Research 

• Performs basic legal research analyzes information summarizes findings accurately and responds to various queries regarding the same.  

• Provides insight into best and common industry practices by benchmarking similar businesses concerning among others marketing and advertising sustainability and data privacy. 

General Functions 

• Manages sensitive and confidential matters like corporate structure internal legal matters and organizational changes. 

• Assists in the regulatory obligations of Balsam Brands. 

• Assists and provides efficient daytoday operation of the companys legal functions. 

Performs other duties that may be assigned from time to time. 

What were looking for:  

• College graduate of any course preferably with background in legal work.  

• Ability to conduct research analyze information and summarize findings concisely. 

• Excellent written and verbal English communication and interpersonal skills are paramount. This includes drafting correspondence (emails letters) and effectively communicating with foreign counterparts government agencies and vendors and taking accurate meeting minutes. 

• Highly organized with the ability to prioritize tasks meet deadlines and manage multiple projects simultaneously. 

• Project management skills. 

• Meticulous attention to detail is crucial. 

• Ability and desire for continuous learning and adaptation to new technologies.  

• Proficiency in MS Office Suite (Word Excel PowerPoint) email and other relevant software. 

• Ability to identify and analyze problems troubleshoot technical issues and find effective solutions independently and proactively. 

• Ability to adapt to changing priorities and work effectively. 

• Ability to have phone/web conference calls in early morning or late evening with foreign counterparts partners/vendors and where needed. 

Nice to have: 

• Experience conducting legal research. 

• Experience in importing exporting and managing data within a system as well as the ability to understand data structures APIs and integrations with other business systems.

Location: The Legal & Regulatory Administrative Assistant position is a workfromhome position for Balsam International Unlimited Philippine ROHQ in Manila. Team members in the Philippines are located within Metro Manila Bataan Batangas Bulacan Cavite Laguna Pampanga Rizal and Tarlac areas only.

Our musthaves:

• Must be open to joining some facetoface gatherings like our monthly functional meetings and quarterly teamwide events.
• Must have a backup laptop or desktop for use if primary laptop encounters issues.
• Must have a fast reliable DSL Fiber or Broadband connection (not mobile or broadband stick) as the primary internet connection with a minimum actual speed of 10MBPS.
• Must have a backup internet connection of the same speed if primary connection becomes spotty.

Status: This is a fulltime permanent position with benefits.

Hardware Provision: Companyissued Laptop will be provided on the first day.

At Balsam International we strive to offer a competitive compensation and benefits package. For permanent fulltime team members this includes:

• Governmentmandated Benefits (SSS PAGIBIG PhilHealth)
• 13th Month Pay
• Paid Leaves. We use time off to rest go on vacation or just sleep in! Our paid time off is flexible to our needs.
• Internet Subsidy. With internet allowance we are set up for success.
• Healthcare Coverage ( 2 dependents). We worry less about rising medical costs with flexible quality healthcare benefits.
• Maternity Paternity and Solo Parent Benefit. We make sure parents are supported while they navigate work and family life.
• Continuous Learning and Professional Development Benefit. Our professional and personal development are fully supported. Whether it be online courses workshops or books!
• Mental Health Support. We manage work and lifes challenges through Mental Health Day breaks 24/7 professional counselling and curated webinars.
• Company Incentive. An additional cashbased perk for all our Brandits based on companys performance.
• Meeting & Team Building Allowance. Happy tummies make our meetings more fun and productive!
• Shutdown Week. We can spend more time on things that matter with an additional one week paid time off on top of paid leaves.
• Volunteer Time Off. With two paid days off we are able to volunteer for advocacies we believe in.
• Bereavement Leave. We get additional paid leaves when a loved one passes to grieve and provide immediate support to our families.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Yes

Employment Type :

Fulltime