Summer 2025 Administrative Assistant Co-op

We are seeking an enthusiastic and friendly Administrative Assistant / Receptionist Coop in our CIMA Kitchener office. The candidate will be responsible for greeting visitors maintaining common office areas including the reception and servery area and providing a full range of administrative services.   

This position is fulltime.

*8month coop preferred* 

Primary responsibilities 

• Greeting and welcoming visitors and clients 
• Receiving and distributing courier and mail deliveries 
• Answering telephone calls and screening or forwarding calls as appropriate 
• Managing and maintaining a presentable reception area 
• Arranging and scheduling conference rooms for meetings including ordering lunches and preparing beverages as required 
• Managing parking passes and security fobs 
• Helping to manage daily staff workstation location allotment  

General Office Administration: 

• Keeping all coffee areas and kitchen areas stocked and clean 
• Ordering supplies through external companies 
• Word processing including letters memos and formatting engineering specifications 
• Various clerical duties including petty cash management and processing invoices to finance department  

Qualifications :

• Student currently enrolled in Office Administration Executive Coop Program or equivalent 
• Friendly and positive demeanour 
• Willing to learn and great at taking initiative 
• Ability to work in a team environment 
• Proficient in computer software applications (Microsoft Word Excel PowerPoint Outlook Adobe Acrobat Teams SharePoint) 
• Excellent communication skills both verbal and written 
• Demonstrated ability to manage priorities work well under pressure ensure quality of work take initiative and follow established procedures and methods. 
• Excellent organizational skills autonomy multiskilling interpersonal skills courtesy and ability to carry out tasks quickly in a timely manner 

The expected salary will depend on your academic program the number of credits earned and your previous coop or internship experience. The final offer and salary may be adjusted based on your unique profile.

Additional Information :

Please note that our coop and internship opportunities for students are offered to individuals that are presently enrolled in a program at an educational institution. To be admissible for an internship your work experience must meet the requirements from your study program and/or your coop/internship office and must be recognized by your educational institution. If you have completed your studies or will graduate by the start date we invite you to consult our employment opportunities on our career site.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socioeconomic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the selfidentification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage CIMA.

Remote Work :

No

Employment Type :

Fulltime