5 - Office Coordinator
5 - Office Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Title: Office Coordinator
Reports To: Director of Operations
Work Location: White Hall AR
FLSA Status: NonExempt
About CMI: Central Moloney has led the way in manufacturing distribution transformers and transformer components since 1949. Our ISO 9001certified legacy is founded on delivering superior products reliable timelines and pushing the boundaries of excellence. Join us and be part of a team where each role powers a future resonating with the strength of Central Moloney.
About the Role: We are seeking a proactive and detailoriented Office Coordinator to oversee essential administrative and operational support functions at our White Hall AR location. The ideal candidate will be a skilled multitasker with a strong command of Microsoft Excel capable of creating analyzing and interpreting reports. In this role you will serve as a vital hub for communication and collaboration across departments ensuring seamless operations in maintenance quality control (QC) sales engineering and production.
Key Responsibilities:
- Greet visitors manage frontdesk operations answer phones and direct inquiries to the appropriate departments.
- Organize and schedule meetings appointments and travel arrangements while coordinating office services such as filing copying and handling mail.
- Maintain inventory of office supplies placing orders as needed to ensure smooth operations.
- Prepare professional reports presentations and correspondence ensuring accuracy and attention to detail.
- Generate analyze and interpret daily weekly and monthly reports to support departments such as maintenance QC sales engineering and production.
- Identify trends and insights within data to provide actionable information for decisionmaking.
- Assist with distributing deviations procedure revisions and other QC documentation to ensure compliance with quality standards and deadlines.
- Act as a liaison between departments facilitating effective communication and task coordination.
- Provide administrative support to HR finance and other departments as required.
- Maintain a clean organized and welcoming office environment overseeing office equipment and coordinating necessary repairs.
- Assist in planning and coordinating company events employee engagement activities and other office functions.
Qualifications and Requirements:
MustHave Qualifications:
- Experience: Minimum of 3 years in office coordination administration or a similar role in a fastpaced environment.
- Technical Skills:
- Strong proficiency in Microsoft Office Suite especially Excel (including formulas pivot tables and data analysis).
- Proven ability to create reports and interpret data to provide actionable insights.
- Soft Skills:
- Exceptional organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to work independently and prioritize tasks effectively.
Preferred Qualifications:
- Experience with office management tools such as MS Teams or Slack.
- Familiarity with quality control or compliance documentation.
Schedule:
- Fulltime position Monday to Friday.
Physical and Environmental Requirements:
- Lifting: Able to lift 50 pounds unassisted.
- Environment: Work in a facility with loud noise extreme temperatures and environmental stressors.
- Physical Activities: Sit stand walk bend climb crouch reach and grasp as needed.
- PPE: Wear required PPE including eye and hearing protection gloves and safety toe footwear.
- Dexterity and Vision: Manual dexterity and specific vision abilities (close distance color peripheral depth perception and focus adjustment).
- Stamina: Stand for extended periods as necessary.
Benefits:
- Comprehensive 401(k) health dental insurance plans.
- Life insurance PTO and retirement plans.
- Opportunities for professional development and growth.
This job is considered safetysensitive because impairment by drugs or alcohol may constitute a threat to health or safety and/or a lapse of attention could result in injury illness or death.
Central Moloney is an equal opportunity employer committed to diversity and inclusion in the workplace. We do not discriminate based on race color religion sex sexual orientation gender identity or expression national origin age disability marital status familial status genetic information veteran status or any other characteristic protected by law. Our dedication to fostering an inclusive environment extends to all aspects of employment from recruitment to professional development. We encourage candidates of all backgrounds to apply as we believe diverse perspectives contribute to the strength and success of our team.
Recruitment Policy: No ThirdParty Involvement
We value the interest of all job seekers; however we do not accept unsolicited resumes or candidate submissions from recruitment agencies staffing firms or thirdparty recruiters. Any resumes submitted in the absence of a signed agreement with Central Moloney will be considered the property of CMI. Central Moloney will not be responsible for any fees related to unsolicited resumes.
Employment Type
Full Time
