Senior Secretary

Roles and responsibilities

Parsons is looking for an amazingly talented Senior Secretariate and Business Support to join our team!

What You'll Be Doing

• Manage daily administrative tasks and operations and coordinate all general office administration activities.
• Attending meetings, taking detailed minutes, and recording action items.
• Maintaining an organized repository for governance documents.
• Gathers statistics and general data; reviews, analyzes, and combines the information into established reports for use within and outside the group. Such reports may be in spreadsheet or graphical format, or narrative style word processing. May be responsible for verifying data gathered such as matching supplier invoices against file copies.
• May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports.
• Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
• Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
• Facilitate the efficient onboarding of new employees, including arranging accommodation and transportation as needed.
• Maintain and organize confidential files and records, ensuring compliance with company policies and regulations.
• Oversee induction processes and monitor progress.
• Perform any other related duties as required.

Desired candidate profile

Successful completion of a High School Diploma or related Bachelors Degree is preferred but not essential.
Minimum of 5 years experience in an administrative role, managing various administrative tasks.
Strong written and verbal communication skills in English and Arabic.
Proven experience in booking and coordinating accommodation and transportation.
Strong computer skills, particularly in MS Office Suite (Word, Excel, PowerPoint).
Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
Facilitate the efficient onboarding of new employees, including arranging accommodation and transportation as needed.
Maintain and organize confidential files and records, ensuring compliance with company policies and regulations.
Oversee induction processes and monitor progress.
Perform any other related duties as required.