Project ManagerAR-AP Specialist Eurofins Environment Testing Air Toxics Folsom CA

The Project Manager / ARAP Specialist is a dualfunction role focused on both project coordination and transactional accounting ensuring seamless client and financial operations. This role is responsible for overseeing all aspects of client projects throughout the laboratory lifecycle including project setup ongoing maintenance login review issue management reporting invoicing media orders and coordinating workshare facilities. Acting as the main point of contact the Project Manager ensures that client needs are met accurately and promptly while also facilitating efficient communication with internal teams to address and resolve any analytical or logistical issues. On the financial side this role includes strategic oversight of accounts receivable and payable emphasizing strong internal controls adherence to financial compliance standards and supporting the companys financial goals through strategic decisionmaking.
The Project Manager / ARAP Specialist collaborates closely with the finance team to align product and service costs and applies market analyses to understand customer needs set volume potential and establish competitive pricing structures and discount rates. This role requires a proactive detailoriented individual with the ability to seamlessly manage both client projects and financial responsibilities contributing to the overall operational efficiency and financial health of the organization. This role requires substantial independent judgment in managing collection strategies nurturing vendor relationships and enforcing financial controls. By fostering client relationships and working closely with crossfunctional teamsincluding Sales and Project Management the position actively contributes to efficient billing collections reconciliations and the ongoing enhancement of financial processes supporting the mission and growth of the laboratory.

Essential Duties and Responsibilities:

Project Management:

• Manage projects from initiation through execution and evaluation.
• Manage purchase orders task orders contracts and change order requests.
• Create media orders and schedule couriers or field samplers as required.
• Respond to client inquiries professionally addressing technical questions and escalating issues when necessary.
• Maintain accurate account information contact logs and project profiles in the Client Service Module of ATLAS and relay key project information to the lab.
• Review sample logins address any issues directly with the client and update them on discrepancies.
• Review invoices and ensure all necessary client information (purchase order project number etc.) is recorded in LIMS for accurate invoicing.
• Manager areaspecific responsibilities (e.g. air regulations) submit client complaints and participate in corrective action processes.
• Communicate client complaints to sales and support followups on quotes and bids.
• Coordinate QAPP reviews with operations QA and subcontract labs as necessary.
• Initiate technical support for specific requests method development and reviews.
• Generate review and approve quotes ensuring alignment with client requirements lab capabilities and certifications.

ARAP Specialist

• Accounts Receivable
• Independently lead and manage businesstobusiness collections overseeing efforts for customers with overdue balances to ensure effective credit risk mitigation.
• Document and submit detailed collection notes weekly tracking all activities in Excel.
• Manage submission of credit memos customer and revenue files weekly.
• Perform comprehensive weekly and monthly revenue reconciliations between internal LIMS and corporate systems.
• Oversee daily and weekly financial hold processes exercising discretion to release or continue holds based on account status and payment history.
• Reconcile unapplied credits and payments weekly preparing client refund requests and bad debt forms as needed.
• Ensure prompt responses to internal and corporate requests to support accurate monthly quarterly and yearend reporting.
• Troubleshoot invoice upload errors and reconcile daily invoice batches.
• Lead weekly meetings with Project Management and Sales teams to address collection issues aging reports and establish actionable solutions.
• Submit and manage invoices for eProcurement clients via designated portals maintaining accurate records for tracking and reconciliation.
• Resolve invoice discrepancies and assist with client payment issues while maintaining updated eProcurement records.
• Serve as a backup for contract review processes ensuring alignment with company policies.

Accounts Payable

• Oversee coding of AP invoices and place purchase orders (e.g. for Costco Office Depot).
• Ensure timely and accurate submission of weekly AP files and maintain a monthend checklist for monthly billed vendors.
• Prepare and submit monthly accounting accruals and vendor account reconciliations (e.g. hazardous waste service agreements etc.).
• Develop a solid understanding of vendor portals and report creations (e.g. FedEx Office Depot and others).
• Reconcile invoices and resolve billing or payment issues with vendors maintaining adherence to company policy.
• Maintain and improve internal controls for Accounts Payable (AP) ensuring timely requisitions and vendor payments through COUPA.
• Assist in developing and implementing new procedures to enhance department workflows.
• Manage and maintain the companys fixed asset tracking ensuring consistent alignment with corporate tracking system.

Additional Responsibilities

• Respond to financial audit inquiries and prepare necessary reports.
• Coordinate and manage company events.
• Handle facility requests and schedule appointments.

Qualifications :

• Bachelors degree in Finance Accounting Business Administration or a related field.
• Minimum of five years of experience in an AR/AP role with a demonstrated ability to manage complex financial processes independently.
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement including the ability to read write and speak in English.
• Proficient in Excel and accounting software.
• Strong organizational problemsolving and time management skills
• Ability to multitask in a fastpaced environment and collaborate effectively with teams.
• Excellent verbal and written communication skills with a high degree of accuracy and attention to detail.
• Strong customer service skills.

Additional Information :

The position is fulltime MondayFriday 8 a.m. 5 p.m. with flexibility to change shift as needed.  Candidates currently living within a commutable distance of Folsom CA are encouraged to apply.

Compensation range: $70000 $75000 per year (DOE).

Eurofins Environment Testing (USA) provides a compensation range for informational purposes the actual base salary may vary based upon but not limited to relevant experience and skill set base salary of internal peers business sector and geographic location.

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025 through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: ;

Company description: Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries to make life and our environment safer healthier and more sustainable. From the food you eat to the water you drink to the medicines you rely on Eurofins laboratories work with the biggest companies in the world to ensure :40 the products they supply are safe their ingredients are authentic and labelling is accurate. The Eurofins network of companies is the global leader in food environment pharmaceutical and cosmetic product testing and in discovery pharmacology forensics advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics discovery pharmacology forensics advanced material sciences and in the support of clinical studies as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and invitro diagnostic products.

In over 35 years Eurofins has grown from one laboratory in Nantes France to 61000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200000 analytical methods to evaluate the safety identity composition authenticity origin traceability and purity of biological substances and products. In 2023 Eurofins generated total revenues of EUR 6.515 billion and has been among the best performing stocks in Europe over the past 20 years.

As a Eurofins employee you will become part of a company that has received national recognition as a great place to work.  We offer excellent fulltime benefits including comprehensive medical coverage life and disability insurance 401(k) with company match paid holidays paid time off and dental and vision options.

Eurofins is a M/F Disabled and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F Disabled and Veteran Equal Employment Opportunity and Affirmative Action employer.

Remote Work :

No

Employment Type :

Fulltime