Operations Assistant

Roles and responsibilities

Parsons is looking for an amazingly talented Operations Assistant to join our team! In this role you will get to undertake a wide variety of administrative, clerical, data collection, and report writing tasks in support of the Operations & Commercial Director, Program Directors and their teams for an exciting large-scale infrastructure program based in Riyadh

What You'll Be Doing

• Gathers statistics and general data; reviews, analyzes, and combines the information into reports for use within and outside the group. May develop new reports or revise existing reports. Such reports may be in spreadsheet or graphical format, or narrative style word processing.
• May be responsible for verifying data gathered such as matching supplier invoices against file copies. May be responsible for distribution after supervisor’s approval.
• May be responsible for obtaining data necessary for completion of the group’s overhead budget and associated recurring reports. May produce preliminary reconciliation as appropriate.
• Establishes and maintains directory of those assigned to the group; updates phone and location numbers; tracks paid time off hours taken and projected to be taken, keeps resumes current, if appropriate for the group.
• Originates correspondence and reports not requiring the personal attention of the supervisor. Files materials and answers telephones. May receive, sort, and distribute mail.
• May coordinate the physical space requirements for the assigned group. Prepares work orders for telephone changes, desk and equipment moves, and updates to the Company and/or group’s directory master list.
• May establish and maintain records of equipment; may log in and determine dates and types of servicing required for equipment. May be the contact with outside service agencies.

Desired candidate profile

AA Degree or equivalent
9 years of relevant experience including general office experience
Good Business English and general office practice skills
Computer literacy skills with standard work processing, spreadsheet and database software
Strong typing skills

May coordinate the physical space requirements for the assigned group. Prepares work orders for telephone changes, desk and equipment moves, and updates to the Company and/or group’s directory master list.
May establish and maintain records of equipment; may log in and determine dates and types of servicing required for equipment. May be the contact with outside service agencies.
May work closely with the supervisor in preparing personnel actions, tracking timeliness of performance evaluations, and other necessary personnel concerns.
May be responsible for producing an occupancy report, by project, or for gathering information to complete staffing reports for the group or several projects.
Completes additional duties as assigned.