Project Coordinator

Roles and responsibilities

• Responsible for the coordination of departmental plans, and various activities within the Projects Management Department, by providing administrative assistance and office support to ensure effective operations.
• Interface with other department Section Managers as necessary. Interacts with employees in other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or others as necessary.
• May also supervise other project coordinators.
  
  

What Required Skills You'll Bring

• Coordinate Projects Management Department activities, resources, equipment, schedules and any other needed information.
• Liaise with other departments, disciplines or any other internal and external stakeholders such as contractors, subcontractors, suppliers, government agencies, consultants, or others as necessary.
• Administer and organize various departmental activities, both simple to more complex ones.
• Work closely with team members to prepare actions plans and monitor as necessary.
• Perform various coordinating tasks and administrative duties such as maintaining department documentation.
• Perform presentations in coordination the Client.
• Perform administrative functions between other offices as necessary.
• Maintain documents by listing the documents and storing them at the designated places.
• Prepare and develop statistical work-related reports as needed by the Department.
• Provide administrative support in work related responsibilities of the Department.
• Perform system maintenance functions including correspondence transmittal systems and other tools.

Desired candidate profile

Bachelor's Degree in Business Administration or other related field.
Minimum 5 years of experience in project coordination, document control, Reporting, graphic design, administration and support.
Excellent written and verbal communication skills, both Arabic and English.
Ability to prepare reports, organization structure, flow charts, schedules and action plans.
Strong organizational skills including multi-tasking and time management.
Data Collection and Analysis – Proficient
Strong working knowledge of Microsoft Office suite including Word, Excel, and PowerPoint. Other computer skills are a plus.
Project Management Software: Proficiency in project management tools like Microsoft Project, Trello, Asana, Basecamp, or Monday.com.
Microsoft Office Suite: Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook for creating documents, schedules, and reports.
Document Management Tools: Familiarity with document management systems (e.g., SharePoint, Google Workspace) for storing and sharing project-related documents.
Communication Skills
Effective Written and Verbal Communication: The ability to communicate clearly and professionally, both in writing and verbally, with clients, vendors, team members, and stakeholders.
Active Listening: Ability to listen and understand project requirements, team needs, and client expectations.