Secretary
Secretary
Posted on :
03-01-2025
Employer Active
1 Vacancy
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Job Description
Role: Secretary
Location: Andheri Mumbai
Experience: 4 years
Qualification: Any Graduate
Position Overview: We are looking for a highly organized efficient and professional Secretary to support the daily operations of our office. The ideal candidate will be responsible for performing a variety of administrative duties to ensure smooth office functioning providing support to executives or departments and assisting in maintaining effective communication within the organization.
Key Responsibilities:
- Administrative Support:
- Answering and directing phone calls to appropriate departments or individuals.
- Handling incoming and outgoing mail and emails.
- Managing office supplies and ensuring inventory levels are maintained.
- Organizing and scheduling appointments meetings and events.
- Communication:
- Acting as a liaison between executives staff clients and visitors.
- Drafting editing and proofreading correspondence memos and reports.
- Maintaining communication logs and assisting in maintaining a positive organizational image.
- Data Entry and Record Keeping:
- Filing and organizing physical and digital documents.
- Ensuring that records are properly filed and stored according to company policies.
- Updating and maintaining databases and contact lists.
- Meeting and Event Coordination:
- Scheduling meetings conferences and appointments.
- Arranging travel and accommodations for staff or visitors.
- Preparing meeting rooms including setting up necessary equipment and materials.
- Taking minutes at meetings and preparing followup action items.
- Office Organization and Coordination:
- Maintaining a clean and organized work environment.
- Assisting in office projects and coordinating various officerelated tasks.
- Ensuring all office equipment is functioning properly and arranging for maintenance when needed.
Qualifications:
- Proven experience as a Secretary or in a similar administrative role.
- Strong proficiency in MS Office (Word Excel PowerPoint Outlook) and office equipment.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Attention to detail and ability to work independently.
Travel Arrangements, Office Coordination, Record Keeping, Meeting & Event Coordination
Education
Any Graduate
Employment Type
Full Time
Key Skills
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