Practice Support Coordinator
Practice Support Coordinator
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Job Description
Who you will work with
You will assist Partners Counsel and Senior Lawyers on matterrelated activities.
You will provide a proactive support to them primarily in relation to billable client work and you will ensure that clients are serviced in a professional manner and in accordance with the Firms policies and procedures. This includes being a part of a client matter team and coordinating and supporting all matterrelated processes from matter inception to project completion billing and collection matter team support and business development support services.
You will work closely with the Finance BD/Communications Best Delivery and K&I teams.
What you will be responsible for
Matter management:
- Client and matter clearance and opening
- AML processes
- Engagement letters
- Matter Team Management (MTM) maintenance
- Managing associates checklist
- Matter document folder
- Matter project administration (from the opening to the closing of matter including setup of matter SharePoint site/iManage to supporting postclosing activities such as bibling archiving)
- Client & matterteam meetings.
Commercials/Billing/Collections:
- Ensure Matter is set up correctly (update of matter financials during the lifecycle of the transaction incl. update of fee related to out of scope etc.
- Monitoring and recording project scope and adjustments estimates caps billing agreements
- Matter balance report and client fee updates
- Working Capital management facilitate all WC activities:
- Organising and attend monthly meeting between relevant partner and working capital team to review WIP/Debt positions
- Preparing for monthly meetings by circulating drafts to fee earners for review with final review by lead associate
- Followingup of Partners actions after WIP/Debtors meetings
- Reviewing time entries/make time entry amendments
- Review held time and missing time
- Prepare and review draft bills with lawyers
- Matching of time in a bill check meeting times are consistent across attendees
- Review and followup on applicable disbursements and anticipated costs
- Chase outside counsel for missing invoices (if any)
- Liaising with the billing team and dispatch invoices to clients safely
- Collate invoice cancellation documentation and request client credit note.
Business development and communications support:
Supporting Partners and BD team with business development activity:
- Amending business development and client focus materials including CVs pitches presentations client briefings etc.
- Monitoring of business development collateral such as CVs and MIS to ensure it is up to date
- Organising facilitating and providing host support for events where required including virtual events
- Facilitating updates to clients
Matter team support:
- Document production and DPU liaison where necessary includes transcribing editing and amending legal and other documents converting comparing copy typing and proofreading the same as necessary ensuring that documents comply with house style
- Signing pages where applicable
- eFiling where applicable
- Postclosing activities where applicableT
Best Delivery/K&I
- Advising Partners / Associates on the use of Best Delivery tools (CC Connect Workshare transact Template automation)
- Advising or prompting Partners / Associates to liaise with Legal Delivery Centres (Delhi)
- Dealing with basic Legal Project Management activities (on Matters where LPM are not assigned)
- Drafting automated documents (e.g. engagement letters automated by Best Delivery for Partners to review)
- Producing newsletters maintaining knowledge databases
- Reviewing templates (proofreading sensechecking)
- Maintaining topic guides/information hubs on the intranet
- Organization of knowledge teams (scheduling regular meetings drafting agendas and minutes)
- Organising internal training sessions
The duties assigned above are not a comprehensive list and are a summary of your core duties which may evolve from time to time
Qualifications :
Your career experience so far
- You have excellent French and English communication skills both verbal and written
- You have intermediate/advanced computer skills including web search MS Word PowerPoint Outlook and Excel
- You have an affinity for Business Development and Commercial Services
- Exceptional team player and ability to work autonomously you are used to work in a demanding environment
- You have excellent organisational skills with particular attention to details
- You have strong collaboration and interpersonal skills
- You have willingness and enthusiasm to work with and support different groups within the firm as required
- You have excellent work ethic are proactive and motivated to learn
Additional Information :
How we will support you
You will have the opportunity to continuously develop your skills and knowledge with the support of the range of initiatives offered by the Academy.
Equal opportunities :
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our teams and their families our Firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age. This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
