Office Administrator
Office Administrator
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Job Description
We are seeking an organized and proactive Office Administrator who will play a key role in managing daytoday office operations while also providing crossfunctional support to the Document Control Team. This position requires strong administrative skills attention to detail and the ability to manage and organize documents efficiently in a fastpaced environment. The ideal candidate will ensure compliance with company policies and project specifications.
Key Responsibilities:
- Office Administration:
- Manage office supplies and inventory ensuring the workplace is wellstocked and organized.
- Greet visitors answer phone calls and respond to general inquiries.
- Coordinate meetings conference calls and video conferences scheduling and room setup.
- Maintain and organize office records files and documentation.
- Handle general correspondence including emails letters and memos.
- Assist with travel arrangements and event coordination as required.
- Perform basic HR administrative tasks such as coordinating interviews and onboarding for new employees.
- Document Control Support:
- Assist in managing and organizing projectrelated documents for the Commercial Department including contracts proposals technical specifications and other key documents.
- Maintain the document management system (electronic and paper) and ensure accurate and uptodate filing.
- Provide support in preparing reviewing and processing documentation for commercial projects.
- Ensure compliance with company procedures and regulatory requirements regarding document storage retrieval and distribution.
- Assist with version control of commercial documents and ensure proper approval workflows are followed.
- Collaborate with project teams to ensure timely and accurate submission of documents to clients stakeholders and other departments.
- CrossFunctional Collaboration:
- Serve as a liaison between office administration and the commercial team to ensure smooth document flow and alignment with business priorities.
- Coordinate with other departments (e.g. Legal Finance Project Management) to ensure that commercial documents are managed and delivered on time.
- Assist with tracking and reporting on document status progress and any issues related to document control.
- General Office Support:
- Maintain office equipment including coordinating repairs and managing service contracts.
- Organize and facilitate office events meetings and teambuilding activities.
- Ensure adherence to company policies and procedures for office administration and document control.
Qualifications :
Qualifications and Skills:
- Proven experience as an Office Administrator Administrative Assistant or in a similar role.
- Familiarity with document control systems and procedures preferably in a commercial or projectbased environment.
- Strong organizational and timemanagement skills with the ability to prioritize tasks and manage multiple responsibilities.
- Excellent communication skills both written and verbal.
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and experience with document management software.
- Attention to detail and a commitment to maintaining accuracy in all tasks.
- Ability to work independently and as part of a team in a dynamic and fastpaced environment.
- Previous experience in a commercial construction or engineering environment is a plus.
Additional Information :
BEUMER is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race color religion gender national origin age disability veteran status or any other status protected under local state or federal laws.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
