Executive Assistant
Executive Assistant
Posted on :
26-12-2024
Employer Active
1 Vacancy
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Job Description
- Responsible for multiple calendar management submission of weekly timesheets expense & medical claims for the Partners / Principals.
- Organise and coordinate international travel arrangements hotel bookings including visa applications for the Partners/Principals
- Communicate with internal divisions and external clients and institutions including liaising with government agencies as needed.
- Provide support to IT on the configuration of laptops as well as assigning laptops & mobile devices for new hires .
- Provide support to HR on the onboarding/offboarding process including EP applications
- Provide backup support to other Executive Assistants as needed.
- Handle overall admin matters such as pantry orders name card orders issue access cards; office equipment distribute incoming mails and review and check invoices and follow up as needed.
- Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements) as needed.
- Manage coordinate and support special projects as needed
- Provide administrative support for project proposals (Filing/Binding) and conduct followup.
- Support in creating periodic reports as required from local or corporate headquarters requests (as needed).
- Organize and prepare meetings/conferences (internal/external).
- Any other duties assigned by Management as needed.
Qualifications :
- Administrative training (or university degree) and at least 35 years of jobrelated experience ideally as assistant to an executive manager or senior management.
- Fluency in speaking and writing English and a local language.
- Able to work in an independent and confident manner to manage confidential matters.
- Team and service oriented.
- Candidate ideally must be diplomatic agile perceptive and has a positive attitude.
- Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders
- Singaporean citizen.
Additional Information :
- Please submit a CV with expected salary for our consideration.
- This is an onsite role as such office presence is required daily.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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