Procurement Co-ordinator Technical

Neptune Pacific Lines Ship Management Team is entrusted with the crucial task of ensuring the secure dependable and compliant operation of our fleet consisting of container general cargo and other managed vessels. These vessels primarily operate across the dynamic Asia Pacific region encompassing New Zealand and Australia. Our unwavering commitment revolves around the perpetual enhancement of our ship management endeavors all guided by the overarching aspiration to stand out as a pinnacle ship manager. In an intricate and everevolving landscape we relentlessly push the boundaries to maintain our leadership position.

As Procurement Coordinator Technical you will play a pivotal role in guaranteeing the punctual and costeffective sourcing of all essential supplies consumables and spare parts for our owned and operated vessels. You will also entail scrutinizing vessel consumption patterns and lending support to the strategic aspects of procurement and contract management related to supplies. This is a remarkable chance to shape this role according to your own vision leaving an indelible mark while advancing your career within a diverse and fastpaced environment. You will relish in setting up your own processes and procedures to help shape this team. This is a fulltime permanent role based in our Singapore Central office.

Heres what youll do:

Ensure Vessels Stores Consumables and Spares requirements are met through:

• Evaluate and process requisitions raised by vessels
• Manage the RFQ process (including Quote Comparison & negotiating best prices or service) secure approvals for and award Purchase Orders to identified vendors
• Expedite readiness of critical items and resolve any potential disputes arising as part of service delivery
• Coordinate with suppliers and port agent to ensure timely delivery of goods onboard the vessels at convenient ports worldwide.
• Communicate with vessels to ensure items are delivered timely and ensure necessary documents are returned to office for processing.
• Matching of PO DO and invoices to ensure payment to suppliers are timely.
• Resolve any invoice discrepancies with vendors and finance team.
• Maintain uptodate record and files for quick retrieval.
• Perform supplier qualification and audit.
• Handling of projects and other duties assigned to improve work efficiency as required.
• Ensure that all landed items from the vessels are tracked serviced and returned in good time in consultation with the superintendent. Keep track of fleet stock items kept at various locations

Monitor and Analyse vessels consumption of Stores Consumables and Spares by:

• Track and Monitor vessels actual consumption vs budget allocation
• Analyse vessel consumption patterns across vessel classes to identify unusual consumption trends

Support the strategic procurement of Stores Consumables and Spares/ Contract Management by:

• Participate in identifying partner vendors for framework agreements
• Assist in the management of Framework Agreements (including the tender process and posttender contract management if necessary)
• Support the development of matrices to evaluate vendor/supplier performance
• Assist in monitoring vendor/supplier performance.

Maintenance of Fleet documentations including but not limited to:

• Compile check and correct end of month reports from fleet vessels (E.g. Main Engine Performance Reports Lubricant Monthly Reports Main Machinery Running Hour Reports)
• Actively participate in the development of the quality management system and engage in the process for the continuous improvement of departmental procedures
• Update & maintain class survey status check list for the fleet.

Qualifications :

Heres what youll bring to the table:

• Handson experience in procurement within the dynamic shipping industry ideally coupled with a robust understanding of industrial purchasing nuances.
• A Diploma or Degree in Business Studies Logistics & Operations Management Maritime Business Nautical Studies Marine Engineering Logistics or a related field underscoring your dedication to excellence.
• A finely tuned analytical mindset enabling you to discern trends and make precise stock forecasts that contribute to our seamless operations.
• Proven track record of triumph in formulating and implementing cuttingedge procurement processes and policies that drive efficiency and effectiveness.
• Exceptional interpersonal finesse and communication prowess allowing you to effortlessly engage with a diverse crew representing various nationalities and liaise with offices across the vibrant South Pacific region.
• Proficient of Microsoft applications with a particular focus on Excel and PowerPoint showcasing your technological aptitude.
• Exceptional adaptability and flexibility qualities that resonate profoundly in our everevolving setting.
• Unmatched multitasking abilities and an innate proactiveness underscored by a fervent eagerness to continually learn and evolve. This mindset is pivotal to your growth within our dynamic ecosystem.

Additional Information :

Our NPDL Contribution:

• Competitive benefits package (salary plus bonus)
• Hybrid Working model
• Opportunity for development and internal mobility
• Wonderful Giving allows you to donate company money to causes of your choice.
• Wonderful Neighbour spend a day in the community helping with various service projects.
• Company focused on wellness and health

If youre ready to thrive as a Procurement Coordinator Technical in the shipping industry apply now and sail towards a brighter future with us.

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