Administrative Assistant - EXECUTIVE
Administrative Assistant - EXECUTIVE
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Salary Not Disclosed
1 Vacancy
Job Description
TASK FORCE: EXECUTIVE
JOB TITLE: One (1) Administrative Assistant
CONTROL CODE: EXE2502
SUMMARY:
The Mayors Office of Management and Budget (OMB) is the City governments chief financial agency. OMBs staff of analysts and experts assembles and oversees the Mayors expense and capital budgets which fund the services and activities of more than 90 City agencies and entities.
OMB is seeking an Administrative Assistant to assist seniorlevel staff. OMB is responsible for preparing the Mayors Preliminary and Executive Budgets and for advising the Mayor on issues affecting the Citys fiscal health and the efficiency of City services and programs.
JOB DESCRIPTION:
The duties of the position include the following activities:
Manage schedules and leave calendars set up meetings edit and format documents and complete paperwork such as travel and reimbursement forms.
Maintain contact lists and files for the team screen calls communicate facility issues and order supplies for the office.
Type proofread and format documents including memoranda and briefings.
Prepare spreadsheets and Power Point presentations.
Track and respond to correspondence.
Create and maintain files.
Perform other administrative tasks as requested.
SALARY:
Commensurate with Experience. Minimum salary of $60000.
QUALIFICATIONS:
A baccalaureate degree from an accredited college.
Proficient in Microsoft Office.
Excellent oral and written communication skills.
Demonstrated organizational skills.
Proven ability to take on multiple tasks simultaneously and work under pressure.
Must be able to work late nights and weekends as needed.
At least 3 years of administrative support experience.
Qualifications :
Assignment Level I
1. Ability to type at a minimum of 45 words per minute after accounting for errors.
2. Ability to line up center and accurately type statistical tables and charts within a reasonable period of time.
3. Graduation from a senior high school or equivalent.
Assignment Level II
1. Five years experience in a responsible secretarial position which includes formatting of correspondence reports statistical charts and records one year of which must have been in a position of experience which includes determining formatting decisions for extremely complex reports charts and statistical tables.
2. Ability to type at a minimum net speed of 55 words per minute (after accounting for errors). 3. Graduation from a senior high school or equivalent.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
