TIMEKEEPER

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE


The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services the Human Resources Administration and the Department of Homeless Services through strategic partnership and collaboration with the goal of creating an inclusive motivated and client centered workforce.

Human Resources Solutions (HRS) is recruiting for three (3) Clerical Associate IVs to function as Timekeepers who will:

Verify all changes in assigned work units such as leave status via collateral telephone calls to the units timekeeping/personnel liaison processing these changes. Also make adjustments to input in the Payroll Management System for paycheck preparation.

On a daily basis reviews all Citytime reports such as the daily Transmitted report daily Not Transmitted reports Late Overtime and Leave Approvals report and the Leave Without Pay report both online and in hard copy to enable the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.

On processing dates based on the above approved Transmitted reports reviews and verifies the accuracy of employee leave balances via PMS and RMDS report. Staff who do not have sufficient leave balances are processed as leave without pay on their subsequent paycheck entries for leave without pay are processed either through Citytime or PMS.

On a daily basis reviews the previous days entries via accepted online reports that display all accepted or rejected as well as suspended details. If any data is incorrect or suspended or rejected necessary data entries must be made so that the staff members paycheck is not affected.

Interact daily with designated representatives from other Office of Staff Resources divisions such as Personnel Services Operations Payroll and Workers Compensation to accurately process long term leaves such as Child Care Medical Family Medical Leave Act and Workers Compensation. Determine the staff members last day paid to avoid either overpayment or underpayment of salary. Calculations are processed both manually and with Agency developed software via form M402E. The M402 E form will alert designated/authorized Personnel Services Operations staff when to place the staff member in the appropriate leave status.

At the end of the Payroll Timekeeping biweekly cycle prepares hold lists for the cycles paychecks for employees with incomplete records to issue late approval reports. Via the late approval reports which are generated automatically and collateral telephone calls made by the Timekeeper to the Responsibility Centers designated Personnel Officers paychecks are released via written releases when incomplete records are validated as complete.

Prepare supplementary (adjusted) paychecks on the Agencys supplementary payroll during the assigned window of Monday through Wednesday of pay week. These checks provide adjusted payments to what might have been an error in calculating the original paycheck due to late submissions administrative errors changes in leave status or a host of undetermined factors. The original paychecks which are either overpayments or underpayments are manually refunded via the disbursement unit.

Work Location: 4 World Trade Center
Hours/Schedule: 9 AM 5 PM

Qualifications :

Qualification Requirements
A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime