Contracts Officer

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence by accident by suicide suddenly when in apparent health when unattended by a physician in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.
Commitment: Dedicated to the mission at all times
Accountability: Responsible to each other and the community
Resilience: Adapt in the face of adversity
Excellence: Achieve and maintain the highest quality
Service: Innovate to meet evolving needs

Under general supervision with latitude for independent initiative and decision making performs work of moderate difficulty in purchasing goods services and/or construction and in processing procurement documents and contracts. Duties will include but are not limited to:

Procures all types of goods services construction and constructionrelated services in compliance with the PPB Rules Comptrollers directives and agency procedures.
Oversees and manages presolicitation review activities.
Coordinates workflow for procurement actions.
Evaluates solicitation documents and works with the program end users in the development of solicitation requirements to ensure conformity to agency requirements and federal/state/city mandates.
Review bid/proposal documents submitted by offerors to ensure conformity to solicitation requirements and makes recommendations for award on the basis of offerors responsiveness and responsibility.
Makes determinations for appropriate procurement method to ensure the most costeffective means for obtaining necessary goods and/or services.
Makes recommendations for contract awards modifications emergency purchases and extensions of time to contracts.
Consults with and advises the ACCO and programs on issues relating to procurement actions including decisions for the most costeffective method for obtaining goods and services.
Monitors all assigned procurements to ensure that deadlines are consistently met and processing continues without major delays.
Utilizes FMS PASSPort and other electronic tracking systems as required.
Conducts investigations pertaining to vendor responsibility decisions using PASSPort system and other resources to confirm vendors capability business integrity and vendor performance.

Assists in the development of procedures for contract administration and procurement activities.
Prepares reports in response to requests for the Mayors Office of Contract Services (MOCS).
May serve as agency liaison or backup to the NYC Office of MWBE and Department of Small Business Services (SBS) for activities related to MWBE and subcontractor utilization.
Performs special projects and related work as required.

Qualifications :

1. A baccalaureate degree from an accredited college and four years of fulltime satisfactory professional experience in purchasing procurement contract administration or a related field at least eighteen months of which must have been in an administrative managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
2. A combination of education and/or experience equivalent to 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in 1 above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in 1 above. However all candidates must have the eighteen months of administrative managerial executive or supervisory experience described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime