Administrative Assistant

Hours: Full Time 35 Hours
Work Location: 3030 Thomson Avenue LIC NY 11101

Only candidates who are permanent in the Principal Administrative Associate title or those who are reachable on the Promotional List (Exam #1507) or the OpenCompetitive list (Exam #1128) may apply. Please include a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria you will not be considered for an interview.

The Department of Design and Construction Division of Infrastructure seeks an Administrative Assistant for the construction borough of Brooklyn. The successful candidate will be responsible for assisting the Office Manager in administrative work such as entering data into Mosaics monitoring NYC Streets for project initiation and contractor permit requests creating and maintaining other units databases such as NYC DOT Sidewalks NYCDOT Virtual Fire Room and CW SiteList responding to homeowner complaints assisting with permit and project searches for purposes of responding to DDC Law unit FOILS Litigations and Comptroller Requests solving issues and entering data into City Time for field employees and maintaining units organization charts.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications extensions or status changes including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

All applicants including City Employees:
Please go to NYC Government Jobs Explore Careers City of New York go to Search for Open Jobs and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee SelfService (ESS) email mail or fax your resume to DDC directly.

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime