Small Purchasing Assistant

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST HAVE FILED FOR TAKEN AND BE REACHABLE ON THE CLERICAL ASSOCIATE BRIDGE EXAM OR BE SERVING PERMANENTLY IN THE TITLE OR ELIGIBLE UNDER THE 55A PROGRAM.

JOB DESCRIPTION:
Under supervision of the Small Purchasing Manager with latitude for the exercise of independent initiative and judgment performs moderately difficult clerical work in purchasing goods and services and processing documentation and payments for the Staten Island Ferry. Performs related work.

EXAMPLES OF TYPICAL TASKS:
Prepare requisitions shipping instructions and receiving reports. Review and place orders: via DCAS Requirements Contracts Direct Order System and Punch Out System; via purchase orders and blanket orders; via Pcard. Process invoices for payment including review of invoices receiving reports timesheets/signin & signout sheets certified payroll prevailing wage schedules purchase order and/or contract. Submit requisite information and documentation to Fiscal Affairs/Accounts Payable. Record and track vendor payments. Answer vendor inquiries and trace unpaid invoices. Use computer systems and applications to perform routine tasks. Confers with advises and coordinates operational technical and professional staff in the procurement process. Maintains records. Performs various other related purchasing and fiscal tasks in the Small Purchasing unit.

PREFERRED SKILLS:
Ability to work independently in fast paced high volume environments with tight time constraints.
Detail oriented and strong organizational skills.
PPB Rule Familiarity.

Work Location / Hours:
1 Bay St. S.I.NY
Mon Fri 8:00 AM 4:00 PM

This position is also open to qualified persons with a disability who are eligible for the 55a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55a Program.

New York City residency is generally required within 90 days of appointment. However City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau Suffolk Putnam Westchester Rockland or Orange County. To determine if the residency requirement applies to you please discuss with the agency representative at the time of interview.


Knowledge of FMS3 PASSPort and DMSS.
Knowledge of the Citys M/WBE Program.
Microsoft Office knowledge including Excel and Access.

TO APPLY:
Please visit and search for Job ID Number: 689292. For current City employees please log into Employee Self Service (ESS) at and follow the Careers link. Most public libraries have computers available for use.

No phone calls faxes or personal inquiries permitted. Only candidates selected for interview will be contacted. Residency must be established within 90 days of appointment. For more information about DOT visit us at:

ADDITIONALINFORMATION:
TWIC REQUIREMENT: Once selected for employment at the Staten Island Ferry federal regulations require that the applicant must either undergo a federal background check as part of the Transportation Worker Identification Credential (TWIC) program or already possess a TWIC. The TWIC must be obtained within 30 days of appointment and be maintained for the duration of employment. For further program information visit:

Qualifications :

Qualification Requirements
A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime