Executive Assistant to DC of FMC

DCASs mission is to make city government work for all New Yorkers. From managing New York Citys most iconic courthouses and municipal buildings to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful daytoday operations of the City of New York.
Our commitment to equity effectiveness and sustainability guides our work providing City agencies with the critical resources and support needed to succeed including:
Recruiting hiring and training City employees.
Managing 55 public buildings.
Acquiring selling and leasing City property.
Purchasing over $1 billion in goods and services for City agencies.
Overseeing the greenest municipal vehicle fleet in the country.
Leading the Citys efforts to reduce carbon emissions from government operations.

When you work at DCAS youre not just working for one agency but in service of them all. Its an opportunity to provide impactful support quality customer service and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
Facilities Management and Construction (FMC) serves as the primary facilities manager for the 55 Cityowned office and court buildings while also overseeing necessary renovation and rehabilitation work for that same portfolio.

FMC provides all necessary services to keep the Citys buildings fully functional and operational including maintenance custodial services repairs equipment and system upgrades as well as interior and exterior design faade inspections and repair elevator operations and upgrades and construction and renovation.
FMC is looking to hire an Executive Assistant to support the Deputy Commissioner of FMC to support the increased demands and strategic initiatives of the LOS. The Executive Assistant will assist with daily administrative tasks including scheduling meetings managing calendars and handling communications. This role will also involve coordination within the LOS DCAS and other City agencies to ensure a timely flow of information and smooth operations.

Responsibilities to include but not limited to:

Provide general administrative support such as schedule meetings manage calendar and handle communications;
Serves as the point of contact of the Deputy Commissioner and the DCs executive team;
Track and maintain lists of assignments (todolists) for the DC and direct reports;
Collaborate with FM/CTS staff to ensure work is streamlined properly to avoid duplicate and/or incorrectly assigned work;
Able to be a strong selfstarter that works independently and works well with other team members;
Build and maintain good business relationships with staff across the LOS DCAS and other City agencies;
Complete ad hoc administrative requests in a timely and detailed manner;
Work on special projects/events.
Cross train with other administrators within the division to be able to cover in case of staffing emergencies.

Qualifications :

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime