Voluntary Contributions Management Officer
Voluntary Contributions Management Officer
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Job Description
The VCM Group is looking for a VC Management Officer for the Review Acceptance and Administration (RAA) Section within the Voluntary Contributions Management Division. As part of the RAA Section the selected candidate will contribute to the review administration and coordination of voluntary contributions and grants management and will report directly to the Head of the RAA Section.
Main Responsibilities
Voluntary Contribution Management
- Review VC offers and agreements from donors revising as necessary to ensure compliance with the OECD Financial Regulations and other relevant rules policies and procedures in close collaboration with the Legal Directorate. Ensure payment terms of VCs and minimise financial risk.
- Review budget proposals to ensure costs are budgeted in conformity with OECD accounting and cost recovery policies.
- Manage the acceptance procedures for voluntary contributions and grants including the preparation of official documents.
- Provide advice and guidance on VC administration procedures accounting and costing policies.
- Provide internal and external stakeholders with high quality customer service VC financial processes solving problems rapidly and independently.
- Maintain and update VC guidance policies and procedures as necessary.
- Contribute to improving processes through digitalisation automation and strict risk control.
- Contribute to the development of VC training material.
- Manage donor payment collection; prepare and issue invoices monitor payments and follow up with OECD directorates and donors to ensure payment.
Analytical work
- Support the Head of the RAA Section in his/her role to seek improvements and efficiencies on VC processes.
- Analyse review and maintain an overview of donor contractual conditions.
- Under the guidance of the Head of the RAA Section work closely with LEG and PBF financial experts to review complex donor agreements .
- Contribute to contract preparations and negotiations with donors; carry out preliminary reviews of contractual terms; prepare agendas and summaries of negotiation meetings.
Communication and Reporting
- Contribute to data management analysis and reporting on financial information including supporting the preparation of consolidated strategic and/or analytical reporting for senior management.
- Develop and administer training sessions on financial policies and procedures.
- Develop maintain and update finance related guidelines policies manuals and procedures as necessary.
- Develop and maintain productive and collaborative working relationships with key stakeholders both within and outside the Organisation.
- Perform other duties as needed.
Qualifications :
Academic Background
- University degree in accounting financial management audit business administration law or other related fields.
- A professional certification in finance/accounting domain (e.g. chartered accountant or equivalent) or an MBA would be an advantage.
Professional Background
- Minimum of 24 years practical experience in the areas of accounting financial management audit or other relevant equivalent.
- Proven experience in execution of accounting journal entries control and analysis of financial data and developing related reports and presentations for varied audiences.
- Proven experience in EU financial reporting and audits as well as responding to general audit queries including data collection and drafting responses.
- Proven experience advising clients and key stakeholders at all levels.
- Experience in drafting communications and guidance of a financial nature for audiences of varied backgrounds.
- Experience developing revising interpreting and/or implementing financial policies instructions and procedures.
- Experience demonstrating flexibility and a solutionoriented mindset to solve problems and cope with conflicting requests and strict deadlines.
- Experience in project management process automation and optimisation and data visualisation would be an advantage.
- Experience working in a multicultural environment would be an advantage.
Tools
- Very good command of Microsoft Office applications particularly Excel PowerPoint and Analysis.
- Knowledge of the Organisations financial and administrative systems particularly SAP FI GM FM Business Objects and Power BI. Knowledge of other ERP solutions would be an advantage.
- Excellent working experience with IT technologies and proven ability to rapidly master new digital technologies as they emerge.
Languages
- Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
- Knowledge of other languages would be an asset.
Core Competencies
- OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 2); Collaboration and Horizontality (Level 1); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
- There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
- To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.
Additional Information :
Contract Duration
- Twoyear fixedterm contract with the possibility of renewal.
Monthly base salary starting from 5044.88 EUR plus allowances based on eligibility exempt of French income tax.
Please note that the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.
Click here to learn more about what we offer and why the OECD is a great place to work.
Please note that our Rules and Regulations stipulate that the mandatory retirement age is 67.
The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.
The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.
Closing Date
- Applications should reach us no later than 23:59 (CET France local time) on 2nd January 2025.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
