Procurement Officer

Main Responsibilities

Administrative Management of CSI and DKI Purchasing

• In close collaboration with managers assist with the development of the annual purchasing programme participate in the execution of this programme and ensure it is updated throughout the year.
• Participate and coordinate in the timely execution of all aspects related to call for tenders and market consultation processes including: analysis of and support to initial needs; preparation of calls for tenders and market consultation drafts for publication; analysis of offers from suppliers on technical and commercial aspects; preparation of files for presentation to the Procurement Board; preparation of both standard and specific contracts and administrative and technical annexes (prepared by managers responsible) accompanying the main contract in liaison with the Legal Service (SGE/LEG) and Corporate Procurement Group (EXD/PBF/CPG) and according to the detailed CSI framework.
• Conduct research and analysis concerning legal issues relative to the preparation of contracts and amendments.
• Advise and collaborate with concerned managers on market research initiatives aimed at identifying new suppliers and solutions for effective procurement.
• Ensure that efficiencies and value for money are taken into account for new and existing contracts and make proposals to improve CSI and DKI procurement.
• Ensure that CSI and DKI purchasing procedures are fully compliant with the OECD Financial Regulations and Procedures for Procurement. 
• Collaborate with EXD/PBF/CPG on purchasing issues and with the Shared Services Budget team to ensure that budgetary considerations are considered at every step of the procurement cycle.
• Keep abreast of and provide input on reforms in procurement procedures participating as necessary in working groups and ensuring that the Services needs are taken into account.

Reporting and Monitoring of CSI and DKI Purchasing Activity

• Assist with elaborating reporting on all aspects of CSI and DKI purchasing activity including the definition of indicators and provision of regular reporting to senior managers.
• Provide input on CSI and DKI procurement for corporate reports including the Value for Money report.

Qualifications :

Ideal Candidate Profile

Academic Background

• A university degree in business administration international or public business law procurement or related field.

Professional Background

• At least three years experience working in an international organisation/national public administration or international environment.
• Very good knowledge of the Organisations structure processes regulations and administrative systems or experience in a similar international structure in particular for procurement.

• Solid experience in procurement preparation and implementation. Proven experience in drafting technical analytical and administrative documents and ability to communicate information clearly and concisely in written form for official purposes.
• Experience in producing financial and activity reports.
• Ability to work accurately and autonomously.

Tools

• Proficiency in the use of standard software applications (MS Office) and reporting tools.
• Ability to adapt to new systems.

Languages

• Given the nature of the role fluency in both OECD official languages (English and French) is preferred.
• Knowledge of other languages would be an asset.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.