Senior Facilities Manager London
Senior Facilities Manager London
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Job Description
Job purpose
To provide Facilities Management focusing on a proactive approach to deliver a high quality professional provision in line with business and client expectations.
To provide management and supervision of the Groups Facilities service delivery in the London office including helpdesk Front of House catering vending services cleaning physical security mechanical & electrical fabric maintenance printing post room Desk Booking and Room Booking furniture moves and changes recycling waste management travel couriers stationery. To support the Facilities Leadership team in the operational preparation and implementation of various projects. To lead the physical security operation across all offices within Evelyn Partners.
Key Responsibilities
- Acting as the main lead for all facilities related operations relating to services in the London office including Front of House catering vending services security travel management company cleaning printing and post room stationery recycling waste management taxis couriers and plants.
- Day to day management of following categories of suppliers delivering services into the London Gresham Street Offices; Front of House & Catering Switchboard Desk booking SW Room Booking SW Archiving Physical Security FM Helpdesk Travel Stationary Mail Services MEP Cleaning MFD and Planting. Duties to include managing the service providers on a daytoday basis for London
- Manage the physical security arrangements for all Evelyn offices including guarding access control CCTV keyholding and intruder alarms. Ensuring arrangements and operational procedures are audited and effective reporting compliance to Risk and Head of Facilities BAU.
- Act as the Facilities emergency response contact for London. Provide first line response and escalation of any emergency incident. Compile incident reports as required.
- Manage any BAU move processes within London i.e. acquisitions and ensure these are carried out in accordance with policies and procedures.
- Assist with the tender processes for Facilities services and ensure any changes in supplier are implemented smoothly and ensuring improvements in service provision are delivered.
- Carry out space planning and utilisation analysis to ensure best use of space and minimise surplus space where changes are required in regional offices
- Assist in the development of budgets for revenue capital and project expenditure. Manage and review site specific budgets and provide variance reports.
- Review and authorise supplier invoices against contracts purchased orders and where appropriate variable cost invoicing.
- Advise Regional FMs and Senior leadership team on any security concerns.
- Project support on the rollout of the ProWatch solution to the rest of the Evelyn estate.
- Support the Head of Facilities BAU with any ESG/ESOS and any other environmental reporting.
The above is not an exhaustive list of duties and the post holder will be expected to perform different tasks as necessitated by the changing role and the overall business objectives of the organisation
Qualifications :
Key Skills and Experience
- A demonstratable strong experience of Facilities management for both hard and soft services
- Experience of managing a physical access control solution (ProWatch ideally) and CCTV experience
- Experience of managing physical access control solutions (ideally across multiple locations)
- Selfdirected and motivated plus an ability to problem solve escalating any blockers early with recommendations to relevant senior leadership.
- Experience of working within an organisation going through transformational change and to be able to demonstrate experience of introducing continuous improvement to the department.
- Strong ability to oversee multiple ongoing activities.
- Experience of contract management.
- Understanding of the importance of Health Safety and Environmental legislation within the workplace.
- Excellent communicator with internal and external stakeholders ensuring a proactive approach to working with all the necessary departments across the business.
- Teamwork leadership skills and line management.
- Excellent interpersonal verbal and written communication skills.
- Good organisational skills with a strong attentiontodetail.
- Teamoriented with strong integrity and professionalism.
Additional Information :
As a colleague here at Evelyn Partners you will have access to benefits that include:
- Competitive salary
- Private medical insurance
- Life assurance
- Pension contribution
- Hybrid working model (role dependant)
- Generous holiday package
- Option to purchase additional holiday
- Shared parental leave
We are proud to value the differences that a diverse workforce brings representative of society and our clients. At Evelyn Partners we have a wide range of highly active employee resource groups and were delivering multiple diversity equity and inclusion initiatives across the organisation. It is our commitment to provide a workspace where all colleagues regardless of identity background or circumstance feel respected as individuals and feel that they can achieve their full potential and work in a safe supportive and inclusive environment.
We are happy to make any reasonable adjustments to accommodate for your needs throughout the application process. Please let your Recruiter know.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
