Admin Clerk

Roles and responsibilities

We are seeking a highly organized and detail-oriented individual to join our team as an Admin Clerk. As an Admin Clerk, you will play a critical role in ensuring the smooth operation of our office by providing administrative support to various departments. Your ability to multi-task, prioritize tasks, and maintain a high level of accuracy will be essential in this role.

Responsibilities

Assist with general office duties, including answering phone calls, responding to emails, and greeting visitors.
Manage various office supplies, ensuring they are stocked and readily available.
Process and distribute incoming and outgoing mail and packages.
Maintain and update company databases and records.
Schedule and coordinate meetings and appointments.
Assist in the preparation of reports, presentations, and other documents.
Handle sensitive information with confidentiality and discretion.
Perform other administrative duties as assigned.

• Administrative Support:

  • Perform general administrative tasks such as data entry, photocopying, scanning, and filing documents.
  • Maintain and update office records, files, and databases accurately.

• Correspondence Management:

  • Handle incoming and outgoing correspondence, including emails, phone calls, and letters.
  • Direct queries to appropriate team members and follow up on responses.

• Office Organization:

  • Manage office supplies inventory and place orders when necessary.
  • Ensure the office environment is organized and conducive to productivity.

• Scheduling and Coordination:

  • Assist in scheduling meetings, appointments, and events.
  • Coordinate travel arrangements and prepare itineraries.

Desired candidate profile

High school diploma or equivalent.
Proven experience in an administrative role.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle multiple tasks and prioritize effectively.
Attention to detail and high level of accuracy.
Strong interpersonal skills and ability to work well within a team.
Ability to maintain confidential information.
Knowledge of office equipment, including printers, scanners, and photocopiers.
Technical Skills:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Competence in using office equipment such as printers, scanners, and fax machines.
Knowledge of data entry and record-keeping software.
Soft Skills:

Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Attention to detail and problem-solving aptitude.
Professional demeanor and customer service orientation.