Executive-Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
As a Public Relations Assistant (PRA) you will play a crucial role in maintaining strong relationships with governmental authorities ensuring compliance with legal and administrative procedures managing office maintenance and providing support to company partners. Your responsibilities will include:
Responsibilities
- Facilitate the visa application process for new employees including documentation and submissions to relevant government agencies.
- Coordinate visa renewals for existing employees ensuring timely submission of required documents.
- Manage all documentation related to the companys commercial license renewal ensuring compliance with government regulations.
- Complete all necessary paperwork and filings through governmental portals to ensure the company meets all administrative requirements.
- Liaise with governmental authorities to resolve any issues or queries related to visas licenses or other administrative matters.
- Stay updated on changes in local laws and regulations advising management on potential impacts on operations.
- Maintain accurate records of all documentation and transactions related to governmental affairs.
- Coordinate office maintenance and repairs liaising with suppliers and service providers as needed.
- Ensure the office is wellmaintained and all facilities are in working order.
- Provide logistical support to company partners including picking them up from the airport and arranging transportation during their visit.
- Provides highlevel administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters memos invoices reports and other documents for senior staff.
- Schedules and attends meetings on behalf of executives taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff reviews contents determines importance and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records ordering supplies and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.
Requirements
- Proven experience as a Public Relations Assistant or similar role focusing on governmental relations administrative compliance and office management in Saudi Arabia.
- Excellent knowledge of Saudi Arabian visa regulations and procedures.
- Familiarity with governmental portals and online systems for document submissions.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal abilities with the capability to build relationships with governmental authorities and suppliers.
- Ability to work effectively under pressure and meet tight deadlines.
- Proficiency in Arabic and English languages.
- Excellent verbal and written communication skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a highpaced and at times stressful environment.
- Extensive knowledge of office administration clerical procedures and recordkeeping systems.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Qualifications :
Bachelors degree in business administration Public Administration or a related field.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
