Shipping Coordinator PSS
Shipping Coordinator PSS
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Job Description
The Shipping Coordinators primary responsibility is to Coordinate the routine and adhoc shipment(s) of inbound and outbound materials such as but not limited to semifinished product drug substance drug product reference reagents/standards cell banks QC samples and other associated materials to local and/or international locations. Shipments usually require full cold chain management and may require validated shippers and/or management of temperature tracking devices.
The Shipping Coordinator will be the central point of contact for staff requiring material shipping at Melbourne. The Shipping Coordinator will liaise with Supply Chain and Global Logistics personnel for international and GMP shipments.
Duties will include but are not limited to:
- Coordinate transport and prepacking of manufactured materials and samples for GxP and nonGxP purposes.
- Receive the prepacked materials and samples and pack it accordingly following the requirements for both GMP and nonGMP purposes.
- Coordinate and check transport companies. Make sure they follow Client transport requirements before shipping any materials or samples.
- Support GMP transit storage facilities and inventories.
- When shipping activities are occurring in the warehouse and loading bay ensure they are kept clean and in a safe state in accordance with all warehouse OH&S requirements
- Ensure export trade compliance including adherence to Trusted Trader and Known Consignor Programs. Support relevant teams to complete their IATA forms if required.
- Ensure warehouse and distribution activities are GxP compliant where applicable.
- Maintain and update accurate inventory records in the Inventory Management System.
- Ensure stocktaking and other inventory control is maintained.
- Ensure correct storage and handling for dangerous goods and ambient/cold chain items.
- Review logistics volume planning and coordinate/request bookings as required with global logistics for both domestic transport bookings and international transport bookings.
- Shipping Coordinator may be involved in developing 3 month rolling forecasts.
- Processing & entering bookings with accuracy Liaise with transport companies to ensure delivery times
- Liaise with end users by managing emails queries & general correspondence
- Converse with transport companies and end users to provide an estimated time of arrival & unforeseen delays in a timely manner
- Receipt direct and indirect materials within the inventory management system and ensure Purchase Order nonconformances are documented appropriately.
- Manage waste collection if needed. (Example: waste certificates)
- Coordinate courier bookings to ensure customer delivery requirements are met.
- Ensure warehouse consumables are managed appropriately.
- Assist with data collection and reporting of Logistic KPIs
- Data entry into SAP and Microoft Office as needed
- Keeping work areas clean organised neat and tidy
- Compliance with the client sites OHS / QA Systems and regulatory requiremens.
- Assisting in the development and implementation of continuous improvement project activities
- Other duties as required
- Act in accordance with the Eurofins Code of Ethics and all other relevant policies and procedures as updated from time to time.
Qualifications :
- Degree trainee or TAFE certificate in an appropriate scientific / logistics field (Scientific industry experience may be used in lieu of Degree trainee or TAFE certificate).
- Relevant exposure and knowledge of Good Laboratory Practice (GLP) and Good Manufacturing Practice (GMP).
- Good team player organised accurate have strong documentation skills and the ability to prioritize tasks effectively
- Familiarity and proficiency in Microsoft Office Suite (Excel Word Outlook) and SAP
- Flexible adaptable to changing priorities
- Passionate about quality and customer service
- Good communication skills both internally and externally. Capable of collaborating with crossfunctional teams
- Ability to work independently solve problems and handle multiple responsibilities in a fastpaced environment
Additional Information :
All candidate CVs and cover letters will be reviewed however please note that we are not always able to respond to every expression of interest submitted.
This opportunity is only open to candidates who are eligible to work in Australia/New Zealand and already have work rights or an appropriate working visa.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
