Travel and Logistics Officer - TINTA The Invisible Thread

matteria supports with the dissemination of this opportunity. The referred organization is responsible for the selection process.

Location and Work Mode

Remote work

Who we are

TINTA The Invisible Thread is a global facilitation platform dedicated to empowering Indigenous Peoples and local communities (IPs and LCs) to protect ecosystems and respond to climate change. We focus on fostering collaboration learning and advocacy through territorial exchanges workshops and capacitybuilding programs. As TINTA starts planning for events such as COP30 in Brazil we are seeking a Travel and Logistics Officer who can ensure seamless logistical support for our team and partners worldwide.

Our impact

Our vision is a world where social and climate justice are realised. Through our work we strengthen the leadership of Indigenous Peoples and local communities at the forefront of climate action. By catalysing initiatives that safeguard ecosystems and secure rights we are paving the way for a more inclusive and resilient future.

So far we have:
Organised over 50 learning exchanges in support of Indigenous peoples in Latin America Africa and Asia
Supported over 500 leaders in international events
Facilitated over 20 workshops focused on women and youth
Provided language support for over 700 events and activities
Organised over 100 advocacy and visibility activities
Produced over 400 photos and videos

Purpose of the Position

The Travel and Logistics Officer will oversee and coordinate travel accommodation and logistics for TINTAs global operations. This role is pivotal in ensuring that our team members and partners can attend key events meetings and exchanges efficiently safely and sustainably. The ideal candidate will be highly organised detailoriented and skilled at managing complex travel arrangements while aligning with TINTAs mission of supporting Indigenous peoples and local communities.

Key Responsibilities

• Travel Coordination: Plan and arrange international and domestic travel for TINTA team members Indigenous and local community delegates and partners and other stakeholders attending conferences workshops and events. This includes booking flights visa processes accommodation for individual and group travel/events ground transportation and any necessary travel documentation.
• Logistics Management: Provide logistical support for TINTA events ensuring that all materials equipment and facilities are prepared and ready for use.
• Itinerary Management: Develop and communicate detailed itineraries for participants ensuring they have all necessary information including travel lodging and event schedules.
  
• Vendor Relations: Build and maintain relationships with travel and accommodation providers negotiating rates and ensuring quality service while upholding TINTAs values of sustainability and respect for local customs.
• Compliance and Safety: Ensure all travel arrangements meet visa health and safety requirements for international and domestic travel coordinating risk assessments as needed.
  
• Budget Management: Track and report on travel and logistics expenses optimising resources to stay within budget constraints.
• Cultural Sensitivity: Ensure that all logistics arrangements align with TINTAs values of cultural respect and inclusivity especially when working with Indigenous peoples and local communities.

Requirements and competences to work with us

Education

• Travel tourism and events management professional degree

Experience

• At least 5 years of experience in travel management previous experience in the nonprofit or environmental sector is a plus.
• Proven experience in travel reservation and planning logistics or event coordination ideally within a nonprofit or international setting.

Knowledge and Skills

• Demonstrated commitment to cultural sensitivity and understanding of working with Indigenous peoples and local communities is a plus.
• Familiarity with sustainable travel practices and an understanding of the challenges and barriers facing Indigenous peoples and local communities in travel contexts.

Competencies

• Language proficiency in Spanish and English is essential. Portuguese French or other languages relevant to TINTAs work is a plus.
• Excellent communication skills able to coordinate effectively across time zones and diverse teams.
• Flexibility and ability to work under tight deadlines and adapt to changing circumstances.

Our team profile

This role offers a unique opportunity to support TINTAs mission of empowering Indigenous peoples and local communities in global climate and biodiversity efforts. As Travel and Logistics Officer you will contribute to impactful experiences that connect communities foster collaboration and amplify the voices of frontline defenders of nature.

Key interests for working with us

• Climate justes Indigenous peoples learning exchanges

Reasons to join our team

• Location: Remote with availability to travel. Candidates must have the legal right to work as freelancers where they are located.
• Reports to: Language Support and Logistics Manager
• Working Hours: estimated 5 days / week (35 hours / week). For this position it is essential to offer maximum flexibility in terms of working hours: the consultant must be available at all times during organised events. (TINTA operates on a global scale so some events may fall within different time zones to the consultants location).
• Type of contract: 3 months consultancy contract renewable up to 1 year or more depending on funding. For candidates with the right to work in France a CDD is also possible.
• Fee range: Professional fees in TINTA depend on internal pay policies including equity considerations and budget. The consultancy fee range for this position for someone based in the Global South region is between 28560 and 38640 Euros/year and for someone based in the Global North is betweenEuros/year (all taxes included).

Relevant details before applying for this vacancy

• Location: Remote with availability to travel. Candidates must have the legal right to work as freelancers where they are located.
• Reports to: Language Support and Logistics Manager
• Working Hours: estimated 5 days / week (35 hours / week). For this position it is essential to offer maximum flexibility in terms of working hours: the consultant must be available at all times during organised events. (TINTA operates on a global scale so some events may fall within different time zones to the consultants location).
• Type of contract: 3 months consultancy contract renewable up to 1 year or more depending on funding. For candidates with the right to work in France a CDD is also possible.
• Fee range: Professional fees in TINTA depend on internal pay policies including equity considerations and budget. The consultancy fee range for this position for someone based in the Global South region is between 28560 and 38640 Euros/year and for someone based in the Global North is betweenEuros/year (all taxes included).

Interested candidates should submit the following documents before December 25th.

A resume highlighting relevant experience
A technical offer outlining the approach
A quote for 35 Hs/week (average) 1 year contract
Two references from previous employers or clients (mandatory)

Applications should be sent to with the subject line: Application for Travel and Logistics Officer Position.

Equal employment opportunities is a fundamental principle. We are committed to nondiscriminatory policies and embrace diversity equality and inclusion.