Administrator

Roles and responsibilities

Receiving and delivering outgoing and incoming transactions to and from the office.
Organizing meetings, appointments, and daily tasks for the office manager.
Preparing meeting rooms, agendas, and receiving phone calls.
Archiving office correspondences and organizing and scheduling office meetings.
Performing any other tasks assigned by the direct manager within the scope of the job responsibilities.
Managing Office Operations:
Oversee the day-to-day functioning of the office, ensuring a smooth workflow.
Organize and maintain office systems (e.g., filing systems, document storage).
Ensure that office equipment and supplies are well-maintained and stocked.
Scheduling and Calendar Management:
Arrange meetings, appointments, and travel itineraries for executives or team members.
Coordinate and schedule interviews, conferences, and other events.
Communication:
Act as a liaison between departments, clients, vendors, and external partners.
Handle phone calls, emails, and other forms of communication, ensuring timely responses.
Prepare reports, memos, and other communication materials.
Document Management:
Ensure proper documentation and filing of records, reports, and other important documents.
Maintain and update databases or systems used for tracking and managing documents.
Human Resources Support:
Assist with onboarding new employees, maintaining employee records, and managing attendance.
Assist in preparing HR-related reports (e.g., payroll, leave, performance).

Desired candidate profile

A university degree in Business Administration or any related field.
Training courses in office management and secretarial work.
Proficiency in both Arabic and English, spoken and written.
Proficiency in using computer programs (Microsoft Office).
Ability to operate printing devices, document scanners, binding machines, and file archiving systems with a good level of competence.
Proficient in office management software (e.g., Microsoft Office, Excel, Outlook, etc.).
Basic knowledge of networking and IT infrastructure (for technical administrator roles).
Ability to troubleshoot and solve administrative problems independently.
Database management and familiarity with various office tools or CRM systems.
Scheduling and calendar management: Organizing meetings, appointments, and business travel.
Handling communication between departments and external stakeholders.
Document management: Organizing and maintaining important company files, reports, and records.
Ensuring office supplies and equipment are properly stocked and maintained.
Process improvement: Identifying inefficiencies and suggesting ways to optimize office operations.
Support for executives or teams: Providing administrative support to senior management or departments as needed.