Operations Associate

Key responsibilities include but are not limited to the following:

School Operations Leadership & Operations Team Management

• In partnership with the School Leader and the region develops and maintains the schoolwide operations vision that supports and operationalizes the academic and cultural vision of the school
• Manages coaches and develops school operations team members (including front office staff) and holds them accountable to goals and outcomes
• Serves as the primary point of contact for School Operations responding to requests and collaborating with teammates across the region to build scalable regionwide systems policies and procedures

Finance & Purchasing

• Works closely with the School Leader to order and actively manage supply inventory throughout the year
• Manages the school purchasing process by establishing clear systems for staff to request items placing orders with vendors tracking delivery and coding and submitting purchases orders invoices and reimbursement requests; approves school purchases under a specific financial threshold

Facilities & Maintenance

• Oversees most facilities issues including maintenance managing staff/vendors aesthetics shared space agreements and school safety
• Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks the best it can 
• Ensures that the main office is neat organized welcoming and has all important parent facing materials

Student & Family Services (School Ops; Communications; Field Trips/Events)

• Serves as the eyes and ears of the school to ensure that all school operations run seamlessly each and every day proactively problem solving and developing systems where needed
• Supports overseeing all aspects of food service including quality managing staff/vendors meal tracking compliance and meal delivery in collaboration with regional leaders.
• Oversees school arrival and dismissal procedures and setting and managing staff duty schedules
• Owns all logistics (e.g. transportation lodging meals staffing plan etc.) of all offsite field trips and all onsite special events (Report Card Nights Performances Graduation staff celebrations etc.)
• Serves as point person for hosting visitors on school tours.
• Serves as point person for hosting school events.

Technology & Equipment

• Ensures that students and staff have access to needed technology and works with Tech Team to plan technology related enhancements
• Leads the school opening/start up process each year to ensure that doors are ready to open by ordering furniture equipment instructional supplies and ensuring that student services (e.g. food service transportation) are ready to go in collaboration with the Director of School Operations.
• Manages the schools supply and asset inventory (e.g. computers textbooks)

Student Information Testing and Academic Operations Support

• Manages and supports systems for and maintains accurate student data and information in compliance with federal state regional and school expectations
• Works with the School Leaders to manage the logistical elements of all major student assessments
• Manages logistics of report cards/progress reports/transcripts

Student Recruitment & Enrollment

• Supporting the management of student recruitment strategies to ensure that the school begins the academic year with full classes and actively recruits to fill open seats
• Ensures that parent info sessions school tours and the lottery and enrollment process are tightly planned and executed

Risk Management Compliance

• Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans
• Partners with regional HR/recruitment on the new hire process (e.g. interviews new hire offer letters onboarding operations preparations)

Qualifications :

• Bachelors degree or 3 to 7 years of work experience preferably in education and/or business or operations management 
• Demonstrated management and leadership skills (e.g. at least 2 years managing a team or multiple large projects)
• Strong project and time management skills; ability to effectively backwards plan juggle multiple priorities with great attention to detail and deliver consistent and timely results
• Strong strategic and analytical skills with an aptitude for shifting from firefighting to systemsbuilding
• Sense of humility customer service mindset and shows urgency and the ability to proactively solve problems and make decisions quickly
• Team player with strong interpersonal and stakeholder management and relationship building skills
• Ability to lead influence and hold others accountable to upholding high standards of operational excellence
• High level of comfort with financial oversight and budgetary tracking
• Ability to be calm under pressure especially in difficult conversations with parents and staff
• Excellent organizational verbal and written communication skills
• Excellent computer skills including Microsoft Word Microsoft Powerpoint and Microsoft Excel
• Desire to continuously learn and increase effectiveness as a professional
• Belief that outstanding school leaders staff and teachers can achieve excellent outcomes for all students
• Ability to persevere with a sense of optimism strong problem solving skills and desire to learn and grow in a collaborative professional learning community
• Willingness and commitment to go above and beyond to prove the possible with students.
• Ability to multitask and work within an ambiguous fastmoving startup environment while driving toward clarity and solutions
• Excellent written and oral communication skills
• Extreme flexibility with a strong work ethic and an entrepreneurial spirit to accommodate high levels of responsibility and multiple priorities
• Model the values of KIPP Columbus (Imagine Navigate Seek Persevere Integrity Responsibility and Empathy) 

Additional Information :

Compensation

KIPP Columbus offers a generous salary and a comprehensive benefit plan including medical dental and vision insurance as well as group term life insurance FSA retirement plan and paid time off.

Statement of NonDiscrimination

KIPP Columbus is committed to a policy of equal treatment for all individuals applying to the school for consideration of any position (admission employment etc.). KIPP Columbus does not discriminate on the basis of disability gender nationality race or ethnicity religion sexual orientation or any other characteristic that is contained in the definition of hate crimes set forth in Section 4112.02 of the Ohio Revised Code.

Remote Work :

No

Employment Type :

Fulltime