Front Office Coordinator

The Front Office Coordinator ensures that the school office effectively serves and supports students parents and school staff.  They report to the Front Office Manager and duties and responsibilities include:

Attendance

     Ensures the accuracy of students daily attendance as well as medical tardy and early leave logs;

     Prepares monthly attendance reports ; weekly attendance verifications and supports with biannual attendance submissions;.

     Trains and works with teachers to ensure attendance is completed timely and accurately each day.

     Supports the goal of achieving a high ADA by communicating expectations of attendance to families managing letters and communication to repeat truancy offenders and supporting on attendance related incentives and activities.

Information & Data

      Maintains student records in accordance with federal and schoolbased policies as well as audit guidelines;

     Monitors records verification of incoming students prepares transcripts for current students and prepares withdrawal forms for transferring students;

     Ensures confidentiality and security of office space files and all information pertaining to students parents staff and community;

     Supports annual new student recruitment lottery and enrollment processes;

     Supports school data submissions

Student and Family Relations

     Welcomes and attends to prospective and current families;

     Upholds and maintains a positive nurturing achievementoriented school culture;

     Builds relationships with families to keep them wellinformed and support their needs.;

     Attends to student health needs and injuries;

     Seeks and implements feedback from stakeholders (parents peers manager etc.) and offers feedback in an honest respectful and timely way;

Office Operations

      Organizes secures and maintains a pristine office space and environment;

      Directs phone calls and guests warmly and professionally;

      Types translates and distributes school correspondence including but not limited to: letters memos and weekly bulletins;

     Assists with coordinating travel arrangements field trips and other student and schoolwide events;

     Assists in ordering purchasing receiving and organizing materials;

     Supports all schoolbased communication systems;

     Distributes all incoming mail;

Other

     Supports the School Nutrition Program

     Works relentlessly to meet development and functional goals;

     Exemplifies school values operates under schoolwide expectations and upholds the Commitment to Excellence; and

     Other duties as assigned by the School Leader or Front Office Manager

Qualifications :

Qualifications and Desired Characteristics

     AA required BA preferred

     Excellent communication skills both oral and written in English and Spanish; public speaking experience a plus;

     Prior school and/or administrative experience preferred;

     Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus;

     Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (LiveSchool Class Dojo Infinite Campus)

     Excellent organizational planning and implementation skills;

     Ability to manage ambiguity and multiple priorities inherent in fastpaced work environments;

     Ability to establish relationships and communicate effectively with multiple stakeholders;

     Detailoriented team player willing to roll up sleeves and get the job done;

     Reflective and able to execute in an efficient and precise manner;

Additional Information :

Compensation

Salary for this position is competitive and commensurate with experience. Additionally KIPP Kansas City offers a comprehensive benefits package including health coverage and retirement.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime