Executive Management Assistant

The primary responsibility of this role is ensured smooth and efficient administrative and operational support for the Charleston Plant Management Office (Commerical and Technical Plant Managers). Responsibilities will be broad and changeable in nature ranging from effectively maintaining calendars scheduling meetings leading special projects and managing daytoday activities at the Plant Management office. The position requires sound operations business and technical knowledge for establishing priority of duties tasks and objectives to ensure the highest level of performance for the executive.

Principle Responsibilities: 

• Provides sophisticated calendar management for the executives schedule scheduling appointments coordinating meeting and event logistics (e.g. virtual meetings room reservations AV needs etc.) all while troubleshooting conflicts; making judgements and recommendations to ensure smooth daytoday engagements.
• Founder and leader of network. Builds internal network to share information. 
• Must be adaptive and able to prioritize conflicting requirements in a proactive manner and within pressures of deadline commitments.
• Provide and fill a gatekeeper role providing a bridge for smooth communication between the Plant Management office and associates demonstrating leadership to maintain credibility trust and support with the Executive Team.
• Screens incoming correspondences. Responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures targets and timetables and develops follow up systems for completion.
• Timely and accurately arranges programs events conferences and catering by issuing information or invitations coordinating participants and controls event budget.
• Prepares communications and presentations up to final review of the executive with minimal supervision from conceptual direction.
• Serve as a liaison with the public; internally and externally as required.
• Prepares agenda notices minutes and resolutions for meetings (local divisional and corporate).
• Receive Plant Management office visitors.
• Acts as custodian of confidential plant and divisional documents and records for executives.
• Consistently checks for problems within work area &
  works within the team to implement process
  improvements.
• Demonstrates an entrepreneurial mindset by seeking
  opportunities innovation and new value creation
• Effectively copes with change and ambiguity. 
• Takes and transcribes dictation and composes and prepares correspondence reports and other complex documents utilizing state of the art technology and software.
• Arranges all domestic and international travel by developing itineraries and agendas books transportation; arranges hotel and meeting accommodations.  Manages flight checkins delays and other travel considerations (travel requests).
• Prepares expense reports purchase requisitions etc.

Qualifications :

• Bachelors degree preferred.
• Minimum of three (3) years experience with similar responsibilities preferably in a manufacturing organization.
• Strong computer and typing skills required; specifically experience with Microsoft Office including Excel Word Outlook and PowerPoint.
• Must be an open and honest communicator across all levels of the organization.
• Collaborative working skills and positive attitude.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Fluent in German is considered a plus
• Must have excellent organizational skills and the ability to handle multiple tasks efficiently.
• Must be a selfstarter with strong initiative and the ability to work independently.
• Must be patient energetic creative and flexible as work demands including switching projects or tasks at a moments notice.
• Ability to stay calm and professional under pressure.
• Ability to work a flexible work schedule.
• Ability to communicate well both verbally and in writing to all levels in the organization.

Additional Information :

In addition to your base salary Bosch offers a comprehensive benefits package that includes health dental and vision plans; health savings accounts (HSA); flexible spending accounts; 401(K) retirement plan with an employer match; wellness programs; life insurance; short and long term disability insurance; paid time off; parental leave adoption assistance; and reimbursement of education expenses. Learn more about our full benefits offerings by visiting: Pay ranges included in the postings generally reflect base salary; certain positions may include bonus commission or additional benefits.

Please review the videos below for information on ChP campus.

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization is not available.