Senior Document Controller
Senior Document Controller
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Job Description
As a Senior Document Controller you will play a key role in supporting the smooth flow and organisation of project documentation. Working closely with the Document Controller Manager and design team you will take a lead in ensuring that all project documentation is compliant organised and effectively managed. You will provide guidance and training to the wider team on document control best practices oversee the implementation of workflows and manage coordination between stakeholders. This role is critical to maintaining the accuracy accessibility and security of project documents contributing significantly to the projects success.
Key Responsibilities:
- Review number and submit project documents with unique references and revisions before submission to the client
- Upload and download project documents to both client EDMS and Asite systems.
- Maintain an updated Document Control register
- Track all incoming and outgoing project documents ensuring all team members and subcontractors receive the latest versions
- Conduct quality checks on documents before filing and distribution to ensure compliance
- Organise the project filing system and manage digital archiving processes
- Coordinate with various departments including HS2 and external consultants to support documentation needs
- Follow document procedures across digital platforms such as Asite ProjectWise and ALIM
- Act as the subject matter expert in document management offering training and promoting best practices
- Administer company and client EDMS systems managing user permissions creating new users and deactivating users as needed
- Support upcoming stages by creating and maintaining workflows
- Perform audits and compliance checks on document control systems and processes
Qualifications :
Essential:
- A minimum of 5 years experience in document control roles within construction rail or infrastructure sectors
- Strong knowledge of EDMS systems (e.g. ALIM Asite SharePoint ProjectWise) and proficiency in Microsoft Office Suite
- Adaptability in a dynamic environment with a proactive cando attitude.
- Excellent communication and interpersonal skills with the ability to train and guide team members effectively
- Detailoriented with a focus on maintaining high standards of quality and compliance
- Demonstrable ability to work under pressure manage competing priorities and meet deadlines
- Qualifications in Information Management Administration or equivalent experience.
- A proactive solutionsdriven mindset and adaptability to dynamic project environments
Additional Information :
Diversity & Inclusion:
We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds regardless of age disability gender gender identity gender expression race religion or belief sexual orientation socioeconomic background and any other protected characteristic. If you decide to apply for an opportunity with us your application will be assessed based purely on your experience the essential and desirable criteria and your suitability for the role. We value each and every ones contribution as this builds our culture and means that if you work with us you will be included listened to and respected.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
