Global Food Beverage Personal Business Assistant to CEO

About the Company

This leading coffee brand in Indonesia is dedicated to delivering an unparalleled coffee experience that embodies the rich heritage and vibrant culture of the nation. Founded by a visionary who has traveled to over 30 countries across Southeast Asia South Asia the Middle East North Africa and the Americas the brand draws inspiration from the diverse coffee cultures encountered along the way. These global experiences instilled a deep appreciation for the universal passion for coffee shared across different countries races and professions. The brand combines this global perspective with the richness of Indonesias renowned coffee regions crafting every cup to celebrate both quality and cultural connection.

The name reflects the spirit of tomorrow symbolizing a vision to embrace the goodness of today while yearning for a brighter future. Driven by the founders ultimate passion for coffee and quality living the company creates unique coffee experiences that resonate with people from all walks of life. With a commitment to sustainability fair trade and exceptional craftsmanship it strives to bring coffee culture to every corner of the world. Every cup is made with heart encouraging customers to follow their dreams savor lifes moments and look forward to a better tomorrow.

As the Project Administrator / Personal Business Assistant to the CEO you will play a critical role in managing daytoday operations and providing comprehensive administrative support to ensure the CEOs efficiency and effectiveness. This position requires a dynamic individual with exceptional organizational skills proactive problemsolving capabilities and the ability to maintain confidentiality while juggling multiple responsibilities.

Responsibilities

• Scheduling & Organization: Arrange meetings book venues manage calendars and handle meeting preparation.
• Financial Tracking: Monitor budgets and expenditures on behalf of the CEO.
• Communication Management: Answer phone calls and emails take messages and draft professional correspondence such as emails and letters.
• Meeting Support: Take detailed and comprehensive notes during meetings and ensure followup actions are executed.
• Event Coordination: Organize events speaking engagements and other CEO commitments.
• Document Management: Organize and maintain critical documents reports and files for easy and quick access.
• Confidentiality: Handle sensitive information with discretion and integrity.
• Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders to ensure seamless communication.
• Team Collaboration: Work closely with executives and department heads to ensure smooth workflow and communication.

Personal Assistant Duties

• Time Management: Assist with the CEOs daily schedule and prioritize tasks efficiently.
• Travel Arrangements: Plan and coordinate travel logistics including flights accommodation and ground transportation.
• Errand Execution: Complete personal errands as requested by the CEO.
• Visitor Coordination: Manage visitor arrangements including scheduling and reservations for hotels and restaurants based on requests.
• Family Assistance: Handle arrangements for the CEOs family such as accommodation transportation and visas.
• Household Coordination: Liaise with household staff including maids and drivers to fulfill family and personal requirements.
• Teamwork: Collaborate and support the Business Personal Assistant on joint tasks and responsibilities.

Job Requirements

• Male or Female aged 30 years or below.
• Minimum educational background of D3 or S1 in any discipline.
• Proficiency in Chinese is required; fluency in English is a strong advantage.
• Experience working in a Chinese company is preferred.
• Excellent interpersonal and communication skills.
• Techsavvy with proficiency in word processing and email management tools.
• Active listening skills and a proactive approach to problemsolving.
• Ability to multitask effectively while maintaining attention to detail.
• Strong time management and organizational abilities.

Secretary,Assistant,Chinese