Receptionist
Receptionist
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
Job Summary: We are seeking a friendly organized and efficient Receptionist to be the first point of contact at our school. The Receptionist will handle a variety of administrative and clerical duties to support the smooth operation of the front office assist visitors and provide information to students parents and staff.
Key Responsibilities:
- Front Desk Management:
- Greet and assist visitors parents students and staff in a courteous and professional manner.
- Answer and direct phone calls to the appropriate personnel taking messages when necessary.
- Administrative Support:
- Manage school records files and basic data entry tasks.
- Assist with tasks like photocopying mailing and document distribution.
- Visitor and Student Management:
- Monitor visitor signin and signout procedures for security.
- Ensure students are guided to their classrooms or other designated areas as needed.
- Communication Handling:
- Communicate school announcements and relay messages to teachers and staff.
- Coordinate communication with parents and guardians as directed by the administration.
- Schedule Coordination:
- Assist in scheduling appointments parentteacher meetings and school tours.
- Manage school calendar events and notify staff and visitors of any changes.
- Supplies and Inventory Management:
- Maintain an inventory of office supplies and assist with ordering when necessary.
- Ensure the reception area is tidy and wellorganized.
- First Aid and Student Assistance:
- Provide minor first aid to students if required and assist with notifying parents in case of emergencies.
- Maintain confidentiality in handling student information and records.
Preferred Skills:
- Familiarity with school management software is an advantage.
- Customer serviceoriented and able to handle inquiries politely.
- Friendly approachable and capable of working with children parents and staff.
Qualifications
Qualifications and Skills Required:
- High school diploma or equivalent; additional certifications or a diploma in office management is a plus.
- Prior experience in a receptionist or administrative role preferably in a school setting.
- Strong communication and interpersonal skills.
- Proficiency in basic computer applications (MS Office email).
- Ability to multitask and manage time effectively.
visitor and student management,communication handling,basic computer applications,administrative support,front desk management,schedule coordination,communication,first aid,customer service,management,records,office,administrative,supplies and inventory management
Employment Type
Full Time
Key Skills
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