Senior Manager AGM - Admin
Senior Manager AGM - Admin
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
Excellent job opportunity with our esteemed client in Mumbai (Fort area) looking for experienced professional to lead Admin function.
Role: Head Administration
About role
This role plays a crucial role in overseeing the administrative operations of the organization. The incumbent should have 10 years of work experience in handling administration function complete office management insurance management events support & planning travel desk management vehicle arrangements assets company property and vehicle management and facility management.
Job description in brief
- Lead Admin function develop and implement administrative policies process improvements SOPs relevant forms and formats.
- Complete corporate office & other office premise management.
- Responsible for insurance management of all the assets equipment vehicles office premises etc
- Manage promoter events; from overall planning to the executing the events effectively.
- Plan execute and oversee corporate events and meetings and ensure all the resources required for implementation of such events is efficiently managed.
- Responsible for managing the travel desk function efficiently and ensuring all the requirements are met within the timelines.
- Effectively manage travel desk cost and oversee the billings and payments.
- Management of properties of owners/promoters maintenance of their cars assets insurance of car office home of the said owners/promoters
- Responsible for managing the office & promoter vehicles; service repairs sell & purchase vehicle lease management rental management etc.
- Manage vendor relationships and negotiating contracts for all aspects of the company and ensure optimal services and pricing.
- Coordinate with departments to ensure office supplies and equipment are adequately stocked and functional.
- Supervise administrative staff and assigning the responsibilities to ensure efficient and effective performance of the department.
- Oversee facility management & maintenance to ensure a safe and efficient working environment.
- Oversee the procurement and maintenance of office supplies and equipment
- Manage travel arrangements and accommodations for promoters employees and corporate guests.
- Ensure that the compliance of company premises and regulatory standards for health and safety are maintained and improved as & when required.
- Prepare office budget and manage the expenses to optimize the administrative resources.
- Collaborate with senior management to align administration department to the upcoming needs and prepare the plan accordingly.
- Addressing administrative issues and proactively identifying opportunities for improvement
- Implementing technology solutions to enhance administrative efficiency and effectiveness
- Prepare regular reports dashboards and presentations on administrative activities and performance.
- Provide support to all departments for special projects and initiatives as & when required.
- Ensure adherence to legal and regulatory requirements related to administrative activities contractual staffing assets etc
Required qualifications
- Any Bachelors degree (e.g. in Commerce Science etc) and PostGraduate/MBA in Business Administration Management or relevant field is preferred.
- Strong understanding of office management insurance management events planning & execution assets & vehicle management travel desk management facility management
- Should have experience in managing communicating & coordinating with promoters founders CMDs CEOs top management profiles.
- Excellent communication and interpersonal skills
- Should be proactive and gogetter
- Proven experience in an administrative management role within a corporate environment.
- Proficiency in budget management and financial knowhow
- Knowledge of relevant regulations and compliance standards
- Strategic thinking and problemsolving abilities
- Ability to prioritize and manage multiple tasks in a dynamic environment
- Proficiency in MS Office
- Strong ethical and professional integrity
- Ability to adapt to change and drive organizational initiatives
general administration,events planning,family office,assets management,budget management,travel desk management,insurance management,property management,regulatory compliance,ms office proficiency,vendor management,office management,promoters,premises,vehicle management,office administration,maintenance,facility management,events execution
Employment Type
Full Time
Key Skills
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