Manager - Event Management
Manager - Event Management
Posted on :
20-12-2024
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1 Vacancy
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Job Description
Excellent job opportunity with our esteemed client in Mumbai (Fort area) looking for experienced (min. 5yrs) professional to manage Events Management role at corporate level.
Title: Manager Event Management (HNI Family & Family Office)
Location: Fort Mumbai
Reports To: MDs Office and administratively reporting will be to Head Administration
Job Summary: The Manager Event Management will be responsible for planning coordinating and executing various personal and corporate events for an HNI family and their family office. This includes family events office functions picnics gettogethers club memberships and industry collaborations. The role demands meticulous planning attention to detail and strong networking skills to ensure the seamless execution of highprofile events.
Key Responsibilities:
Event Planning & Management:
- Conceptualize and organize family picnics gettogethers and private family events ensuring a memorable experience for all attendees.
- Plan and manage all officerelated events including corporate functions client meetings and celebrations.
- Oversee all aspects of event logistics including venue selection catering entertainment and transportation.
- Ensure timely booking and coordination for event tickets passes and club memberships as required.
Vendor & Industry Liaison:
- Establish and maintain relationships with external vendors for venue bookings catering decorators and entertainment providers.
- Connect with industry professionals for exclusive club bookings memberships and collaboration opportunities for family events.
- Coordinate with external event management companies when required.
Budget Management:
- Develop and manage budgets for all events ensuring that expenses are kept within limits while maintaining high standards of quality.
- Prepare and present detailed event proposals including cost estimates schedules and vendor agreements.
Event Coordination & Execution:
- Oversee onsite event execution including managing logistics resolving issues and ensuring the smooth running of all events.
- Coordinate all event activities including staff management technical support and VIP guest arrangements.
- Ensure all health safety and legal requirements are adhered to at each event.
Ticket & Pass Management:
- Manage the purchase distribution and organization of tickets passes and invitations for all events ensuring timely and efficient allocation.
- Maintain records and tracking systems for all passes and tickets distributed within the family and office.
PostEvent Evaluation:
- Conduct postevent evaluations to assess the success of events gather feedback from family members and staff and implement improvements for future events.
- Prepare detailed reports on event performance and outcomes.
Qualifications & Experience:
- Bachelors degree in Event Management Hospitality Business Administration or a related field.
- Minimum 5 years of experience in event management with a focus on HNI or corporate events.
- Proven track record of managing largescale family events private functions and corporate events.
- Strong network with vendors clubs and hospitality providers.
- Ability to manage multiple projects simultaneously and under tight deadlines.
- Excellent organizational communication and negotiation skills.
- Strong attention to detail and ability to problemsolve on the spot.
Key Skills:
- Expertise in event planning coordination and execution.
- Exceptional communication and interpersonal skills.
- Ability to manage a wide range of stakeholders including family members office staff vendors and industry professionals.
- Flexibility to manage lastminute changes and work in highpressure situations.
- Budget management and costsaving strategies.
- Proficient in event management software and MS Office.
Additional Requirements:
- Willingness to work flexible hours including evenings weekends and holidays as required by event schedules.
- Discretion and ability to handle confidential information.
- Ability to travel for event coordination when necessary.
family events,stakeholder management,event planning,organizational skills,interpersonal skills,budget management,corporate events,executing events,problem-solving,communication,events,high profile events,coordination,negotiation,vendor management,execution
Employment Type
Full Time
Key Skills
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