Executive Assistant to Managing Director
Executive Assistant to Managing Director
Posted on :
20-12-2024
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1 Vacancy
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Job Description
Executive Assistant to Managing Director
Location: Santacruz (W) Mumbai
Type: Full Time
About Fashion TV: Fashion TV the world s largest fashion brand and a leading luxury fashion and lifestyle media house With Fashion TV is the world s largest fashion and lifestyle television channel. In the year 1997 Fashion TV was founded in France by Mr. Michel Adam Lisowski who holds a prestigious position in the fashion industry. Fashion TV is a widely distributed satellite channel across the world with 31 satellites and 2000 cable systems. Fashion TV has been setting the highest standards for excellence in fashion and lifestyle broadcasting since its inception. Fashion TV had more than 500 million viewers from all corners of
the globe. With a massive viewership of over 2 billion Fashion TV sets the highest standards in fashion and lifestyle broadcasting across 193 countries.
Here are some key statistics:
2 Billion viewers
250 Cable Satellites
193 Countries
500 Million Household
10 Million Public TV Sets in Public Places
Fashion TV Website gets 5 Million Screen Viewers Per Month
Fashion TV App gets 500K Subscribers & 35K installation per Month
Fashion TV YouTube Channel has 65 Million Views
Fashion TV YouTube Channel in 2018 was viewed for 90 Million Minutes
Fashion TV on Facebook has 4 Million plus likes
Fashion TV on Facebook has 12 Million Views per week
Fashion TV on Instagram has 300K Followers
Fashion TV on Instagram has 125K Organic Reach Per Month
Moreover to further the brand s purpose Fashion TV India Private Limited was registered under Companies Act 2013 and it collaborates with aspiring entrepreneurs to launch multiple businesses in various fields by franchising licensing events media concepts and city partnership.
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director (MD). The ideal candidate will possess exceptional communication skills impeccable attention to detail and the ability to manage multiple tasks efficiently. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders handle confidential information with discretion and streamline administrative processes to optimize the MDs productivity.
Responsibilities:
- Calendar Management:
- Maintain and coordinate the MDs schedule including arranging meetings appointments and travel itineraries.
- Anticipate scheduling conflicts and proactively resolve them to ensure optimal time management.
- Communication:
- Act as the first point of contact for the MD managing incoming calls emails and correspondence.
- Draft proofread and edit documents presentations and reports as needed.
- Meeting Coordination:
- Prepare agendas presentations and supporting documents for meetings.
- Attend meetings with the MD take minutes and follow up on action items to ensure timely execution.
- Information Management:
- Organize and maintain electronic and paper files ensuring easy access to relevant documents.
- Handle sensitive information and maintain confidentiality at all times.
- Travel Arrangements:
- Arrange domestic and international travel logistics for the MD including transportation accommodation and visa processing.
- Provide detailed itineraries and travel packs.
- Administrative Support:
- Assist with miscellaneous administrative tasks such as expense reporting invoice processing and office supply management.
- Coordinate special projects and initiatives as assigned by the MD.
- Relationship Management:
- Cultivate positive relationships with key stakeholders both internal and external to the organization.
- Serve as a liaison between the MD and various departments clients and partners.
- Prioritization:
- Assess the urgency and importance of tasks and requests prioritizing them accordingly to ensure the MDs focus on critical matters.
Qualifications:
- Bachelor s degree in Business Administration Management or a related field preferred.
- Minimum of 3 years of proven experience as an Executive Assistant or in a similar role supporting Csuite executives or senior management.
- Excellent proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software applications.
- Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills with a keen eye for detail and accuracy.
- Discretion and confidentiality when handling sensitive information.
- Ability to work independently with minimal supervision as well as collaboratively within a team.
- Flexibility and adaptability to navigate a dynamic work environment and handle lastminute changes or unexpected situations.
- Professional demeanor and interpersonal skills with the ability to interact confidently with individuals at all levels.
Preferred Skills:
- Experience in project management or event planning.
- Knowledge of basic accounting principles for expense tracking and budget management.
- Familiarity with video conferencing and virtual collaboration tools.
- Multilingual proficiency is a plus.
Working Conditions:
- This role is primarily officebased with occasional travel required.
- May be required to work outside of regular business hours to accommodate the MDs schedule or urgent tasks.
- Fastpaced environment with highpressure situations; the ability to remain calm and composed under stress is essential.
- Join us at Fashion TV and play a key role in supporting our leadership team! We look forward to your application!
written communication,prioritization,microsoft office suite,time management,organizational skills,communication,calendar management,information management,administrative support,discretion,relationship management,communication skills,travel arrangements,travel,verbal communication,meeting coordination,office,administrative,confidentiality
Employment Type
Full Time
Key Skills
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