Office Maintenance Manager
Office Maintenance Manager
Posted on :
20-12-2024
Employer Active
1 Vacancy
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Job Description
This role is responsible for ensuring the smooth operation of the Companys office general facilities maintenance health & safety and governance. The successful candidate will be based in our Ipswich office.
Key Tasks
- Ensure visitors sign in and out and have required visitors pass
- Managing any deliveries and making sure they go to correct employees if required
- Ensure all consumables are stocked
- Ordering general supplies for the Company
- Organising travel and accommodation
- Booking catering for internal and external client meetings.
- Managing Ipswich office car parking.
- Answering the telephone and directing calls as required.
- Housekeeping duties as required including setting up refreshments for internal meetings and washing up.
- Support offshore procurement team for all Ipswich office related purchases
- Manage Site Security & own Manual
- Manage access control system creating and deactivating all passes
- CCTV Management and Monitoring
- Perform minor onsite repairs
- General outside maintenance ensuring all pathways and accesses to building are clear and free of risk
- Scheduling contractors for major repairs as required
- Liaising with external suppliers i.e. security alarms vending and building maintenance.
- Discussing maintenance concerns with the employer and communicating these to Maintenance Workers
- Oncall and responding to emergency maintenance needs
- Point of Contact for Health & Safety (First Aiders/ Fire Marshals etc)
Reporting directly to Head of Claims & Operations. This role will have contact with all levels within the Company and will also liaise with external bodies.
Qualifications :
Essential
- Educated to GCSE Level or equivalent
- Good communication and interpersonal skills
- Good organisational skills
- A thorough working knowledge of MS office applications.
- Must be numerate
- Minor repair knowledge (plumbing/ painting etc)
Functional/ Technical Skills
- Good Keyboard & Typing Skills
- Good Telephone Manner
- Good MS Office Skills
Generic Competencies
- Communication
- Results Focus
- Client Focus
- Developing Self and Others
- Problem Solving
- Quality Focus
- Commercial Awareness
- Systems of Work
- Handling Systems
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
Key Skills
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