Fashion AdminOperations Manager
Fashion AdminOperations Manager
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Job Description
We are hiring a Fashion Admin/Operations Manager for a luxury design studio specializing in bespoke bridal wear special occasion garments readytowear collections and accessories tailored for every woman.
The ideal candidate will play a vital role in ensuring seamless coordination across departments driving operational efficiency and contributing to the growth of the business. We seek a highly organized and proactive professional dedicated to delivering exceptional quality and service.
Responsibilities
Administrative Management:
- Oversee email correspondence respond to client inquiries and manage appointments including fittings consultations and personal meetings.
- Coordinate meetings fittings and photoshoots with clients and collaborators.
- Maintain detailed records of client communications orders and project timelines.
- Track inventory manage supply orders and coordinate vendor deliveries.
- Ensure compliance with documentation contracts and regulatory requirements.
- Supervise customer service responses address client inquiries and escalate issues when necessary.
- Organize travel arrangements for events or fashion shows including flights accommodation and transportation.
- Maintain organized filing systems for business documentation including contracts client information sketches and design files.
- Prepare reports meeting notes and materials for client meetings.
- Provide timely reminders for key meetings deadlines and travel schedules.
- Build strong relationships with repeat clients to encourage brand loyalty.
- Uphold professionalism and confidentiality in all client interactions.
Project Coordination:
- Monitor client orders production schedules and timelines to ensure timely delivery.
- Facilitate communication between design production and logistics teams to streamline operations.
Financial Administration:
- Manage invoicing payment tracking and expense oversight for client orders and studio operations.
- Maintain accurate transaction records and assist with budget management.
Event and Photoshoot Coordination:
- Assist in planning and executing fashion events runway shows and photoshoots.
- Handle logistics including venue bookings model scheduling and travel arrangements.
Operations Management:
- Oversee production schedules to ensure timely completion of orders.
- Supervise team workflows ensuring alignment with deadlines and quality standards.
- Act as a liaison between design production and logistics teams to improve process efficiency.
- Recommend and implement operational improvements to enhance efficiency and costeffectiveness.
- Manage inventory control including stocktaking restocking and material management.
Team Leadership:
- Organize team meetings and track followup actions.
- Foster a collaborative and supportive team environment.
Requirements
Requirements
- Bachelor s degree in business administration or a related field.
- 1 2 years of experience in an administrative role preferably within the fashion industry.
- Strong organizational and timemanagement skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite Google Workspace and other relevant tools.
- Knowledge of fashion production processes and timelines.
- Ability to multitask and excel in a fastpaced environment.
- High level of discretion and confidentiality in handling sensitive information.
- Strong problemsolving skills and attention to detail.
- A passion for fashion and familiarity with current trends in bridal and womenswear is an advantage.
Employment Type
Full Time
