Operations Associate

About EFI
Equitable Food Initiative (EFI) is a multistakeholder skillbuilding and certification organization committed to creating and sharing value in the produce industry for farmworkers growers retailers and consumers. Our mission is to transform agriculture and the lives of farmworkers through a collaborative continuous improvement approach to building better workplaces and successful inclusive growing operations. EFI certifies farms packhouses and processing facilities that meet the highest labor food safety and integrated pest management standards in the fresh produce industry. EFI is currently working with 80 agricultural operations in 5 countries which together employ nearly 60000 farmworkers.
EFIs 2026 strategy is rooted in the belief that our workforce development solutions can support workers and growers to achieve both better business performance and higher levels of assurance. Our approach will create value for all stakeholders beyond safer food and more responsible labor practices by improving job and product quality while making work processes more efficient. EFI offers a great work culture: our staff encourages one another to innovate to act boldly and to broaden perspectives and we support one another through the ups and downs of our disruptive design approach to learning by doing.

Job Location/Travel
This position is permanently remote. This position may require travel up to 3 times a year. A successful candidate must be able to legally work for a U.S. company and is preferred to reside in one of the following states: CA CO DC MD OR TX VA WA.

Overview of role
Under the direct supervision of the Finance Manager this position provides administrative support for the Operations Department. In addition to general administrative duties this position performs duties such as data entry into QuickBooks Online coordination of The LAB payment processing meetings and conferences supply management coordinating direct mailings and working on special projects. This position is privy to highly confidential and sensitive information. Independent judgment is required to plan prioritize and organize a diversified workload.

Primary Responsibilities

Liaise with management staff and others in an appropriate and professional manner consistent with representing the EFI
Process biweekly payroll labor distribution data and prepare for import into QuickBooks Online and maintain corresponding records
Process monthly Credit Card/Expense Reports and prepare for import into QuickBooks Online and correspond with staff for timely and accurate reporting
Process incoming deposit details and voucher posting into QuickBooks Online and Process ACH/Wire Verification requests
Process invoice requests in Stripe & Bill.com as required and upload supporting documentation to the appropriate folders
Track and complete Accounts Receivable Collections Calls for past due accounts and update customer account records accordingly in QuickBooks Online/and or Salesforce
Respond to regularly occurring requests for information in the areas of expense reporting timesheet entry Stripe verifications and W9/Certificate of Insurance requests
Maintain setup of new project codes in TriNet and other relational databases
Assist in processing the EFIs contracts and document maintenance of personnel files
In coordination with management assist in scheduling board and staff meetings and preparing meeting materials for both inperson and remote meetings
Support management in assisting staff with IT needs/requests via a remote desktop application

Skills & Qualifications

At least 2 years of work experience (preferably in a nonprofit)
Strong administrative and organizational skills and meticulous attention to detail.
Excellent timemanagement skills the ability to multitask take initiative and use sound judgment
Bachelors degree preferred in a relevant subject area (for example Business management administration financial and/or human resource management)
Excellent written and oral communication skills
Intermediate to expert knowledge of Microsoft (Word Excel PowerPoint) Office and Adobe
Prior experience with QuickBooks accounting software is preferred
Experience with TriNet and Salesforce is helpful but not required
Ability to speak and write in Spanish is a plus but is not required

Salary and Benefits
Total compensation for this position includes an hourly rate of $33.65 and is parttime @20 hours per week. This position is parttime nonexempt and does not receive benefits except for sick leave and prorated holidays that fall during the regularly scheduled work days.
Sick leave: 3 paid days/year