Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Location: Boxborough MA
Onsite 80% of time
THE ROLE:
Responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups including director level support. This level of support includes but is not limited to project coordination calendar and meeting management travel goods & services purchasing report preparation and expense reporting.
THE PERSON:
The ideal candidate will bring a blend of professionalism expertise passion and flexibility to the role. You will be providing administrative and project support to a dynamic team in a fastpaced environment. As an administrative professional the ability to work on multiple diverse projects and tasks that support the team will be required.
KEY RESPONSIBILITIES:
Seniorlevel administrative support including heavy calendaring and meeting arrangements travel coordination data processing expense reporting meeting management etc
Coordinate and track key organization data (budget travel equipment etc.)
Organize functional team events (group meetings offsites celebrations etc.) facilitating communication with inhouse and external contacts to ensure success
Meet and greet guests order all catering for meetings and arrange all offsite lunches and dinner meetings
Manages department purchases including opening purchase orders and managing procurement card use and expenses
Manage and track expense reports and receipts; reconcile corporate credit card accounts regularly according to company policy
Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
Handle candidate interview logistics as required
Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
PREFERRED EXPERIENCE:
5 years relevant administrative experience
Proficient in Microsoft Office applications including Outlook Word PowerPoint Excel and SharePoint with heavy emphasis in calendar management
Excellent customer service and composure under pressure
Experience working in a high paced technology company with a globally diverse population
Strong organizational skills detailoriented ability to multitask and prioritize multiple projects in a timely manner
Effective written and verbal communication skills with coworkers clients and customers at all levels
Demonstrated ability to partner well with others and build strong effective relationships
EDUCATION
At least a 2 year degree in business accounting administration or other generally relevant field required
Employment Type
Full Time
