Sr Administrative Assistant

SUMMARY:

The Senior Administrative Assistant provides comprehensive administrative support to the CEO and senior executives by managing complex calendars coordinating meetings and preparing necessary materials including presentations and basic data analysis. They manage all travel arrangements including booking flights accommodations transportation and expense reporting. This role involves meeting coordination including preparing agendas and transcribing minutes as needed as well as supporting both executiveled and special projects. The Senior Administrative Assistant also plays a key role in supporting Human Resources by assisting with the coordination of HRrelated meetings and initiatives. Additional duties include greeting and setting up for visitors and meetings handling inquiries managing certain facilityrelated tasks and identifying process improvements for administrative efficiency.

PRIMARY RESPONSIBILITIES:

1. Executive Support: Provide direct administrative support to the CEO and senior executives including managing calendars arranging meetings and preparing materials for meetings and presentations as needed.

2. Travel Arrangements: Plan and coordinate travel itineraries including booking flights hotels and ground transportation for executives and visitors.

3. Expense Reporting: Generate expense reports and reconcile receipts utilizing the time and expense program.

4. Calendar Management: Ensure efficient time management and scheduling of appointments meetings and travel arrangements.

5. Project Support: Assist with special projects as assigned including research basic data analysis event planning and the coordination of internal and external events/meetings.

6. Administrative Support to Human Resources: Assist the HR department with administrative tasks such as coordinating HRrelated meetings and supporting HR projects and initiatives.

7. Answer telephones and handle inquiries appropriately and professionally as required.

8. Meet and greet clients and visitors.

9. Handle certain facilityrelated matters such as inspections and emergency drills.

10. Attend meetings and create transcribe and distribute meeting agendas and meeting minutes as required.

11. Proofreading and editing materials.

12. Identify process improvements and document procedures for accomplishing administrative functions.

13. Other duties as assigned.

Requirements

KNOWLEDGE AND SKILL REQUIREMENTS:

Associate s Degree or its equivalent preferred.

7 years of experience in an administrative support role with at least 3 years supporting senior executives.

Strong working knowledge and demonstrated proficiency in Microsoft Office suite including Excel Word Outlook and PowerPoint.

Strong organizational and multitasking skills with attention to detail.

Professional telephone demeanor and protocol.

Excellent verbal written and peopleoriented skills.

Discretion with confidential information.

Effective time management skills and the ability to guide others with time management challenges.

Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Demonstrated proficiency in managing competing demands through strong prioritization skills.

Proofreading and checking for errors in documents including grammar spelling and punctuation with a high level of attention to detail.

Successful multitasking skills are required to effectively handle ongoing responsibilities in a timely manner.

WORKING CONDITIONS:

Working conditions are normal for an office environment. This is an inoffice role.

Benefits