Assistant Facility Manager

Assistant Facility Manager Glenview (onsite)

Job Title: Assistant Facility Manager
Job Type: (Accounting/Finance Admin/Clerical Business Professional Creative Healthcare Light Industrial Scientific Technical) Business Professional
Number of openings requested: 1
Title Type: (Plant NonPlant Professional) Professional
Work Location: (Remote City & State or both for Hybrid) Glenview IL
Requisition Owner Name (Timecard Approver): Amanda Underwood
Email Address of Recipient to Receive Invoices: *************
Cost Center #: C
WBS Element: (If not applicable list Cost Center) C
Company Code: U001
Product Category & GL Account:/
Finance/ZBB Approver/Controllership (who is providing authorization for contingent request): Alexander Kushpil
Finance/ZBB/Controllership Approval Method (email TEAMS ping other): In FY24 AOP
Finance/ZBB/Controllership Approval Date: In FY24 AOP
Supplier: All
Job Description: (please attach) Attached
Scheduled Days of the Week & Hours: 40h/week
Pay Rate:
Bill Rate: BRBR
Start Date: ASAP
End Date: 3 months
Looking to Convert to FTE (full time employment): (yes or no) Yes if identified worker is doing well theres a potential for extension and/or to be hired perm.
Interview Process: (individual or panel one or multiple) Multiple Individual x2 & Panel x2
Interview Type: (video call inperson) Video Screening w/ In Person for Short List

Must haves:
*Customer Service Oriented: Must possess strong critical thinking skills.
*Effective Communication: Key to understanding needs and asking the right questions.
*Technical Proficiency: Experience with CMMS (Computerized Maintenance Management Systems).
*Financial Acumen: Understanding of finance purchase orders (POs) and invoicing.
*Ad Hoc Experience: Familiarity with scope of work and following established processes.
*Vendor/Contract Management: Proven experience in managing vendors and contracts.
*Industry Experience: Experience in the food industry is a plus but candidates with a technical background from other industries are also welcome.
*Research and Development or Manufacturing Experience: Preferred background in R&D or manufacturing.

Job Description

Under the supervision of the Facility Manager the Assistant Facility Manager supports the facilities organization at a specific office location and is charged with supporting the daytoday implementation of policies procedures programs and workplace services delivery that provides a wellmanaged and wellmaintained building. Places an emphasis on a positive response to the concerns and needs of the occupants environmental health and safety and quality programs in coordination with department goals and objectives.

Ensure the daytoday operations of the facility including janitorial lifesafety engineering site services and general maintenance are implemented and carried out in a manner consistent with Kraft Heinz policies and management directives.
Ensure all contracts are reviewed on a regular basis and confirm invoices match contract pricing.
Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the property.
Under the direction of the Facility Manager respond promptly to requests for building maintenance repairs cleaning needs etc. from building occupants.
Compile information necessary to ensure all sitespecific documentation and reports are completed accurately and on time including (and as applicable): Property Information Book Site Operating Manual Emergency Procedures Manual Safety/Compliance Logs Asbuilt Drawings Property Condition Assessments and other reports and documentation as required.
Supports in preparation of budgets operating reports (monthly and quarterly) related to the facility as directed
Assist in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a fiveyear plan of maintenance facility improvement and cost reduction initiatives.
Collect analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
Expected to be thoroughly familiar with the vendor agreements other building/facility contracts and all requirements contained therein.
Monitor and ensure that vendors comply with insurance requirements and coordinate all claims as required.
Proactively inspect the facility systems rooms common areas etc. and report any findings or issues to the Facility Manager.
Assists with general administrative tasks as assigned including back up reception/mailroom answering phones written correspondence ordering supplies computer and data entry work preparing spreadsheets and reports and other duties assigned by Facility Manager.
Key Competencies

Communication Proficiency (oral and written)
Technical Proficiency
Problem Solving/Analysis
Leadership
Teamwork Orientation
Relationship Management
Financial Management
Education and Experience

Associate s degree in facilities management business or related field
Bachelor s degree preferred
A minimum of 35 years relevant experience preferably in commercial or industrial real estate with facility management experience required
Experience in maintenance construction engineering and all facets of property operation and building management preferred
CMMS/Work Order Management experience is preferred
Additional Eligibility Requirements

Certified Facility Manager (CFM) International Facilities Management Association (IFMA) Building Owners and Managers Association (BOMA) industry certifications recommended
Engineering Business or technical training or certifications a plus
Ability to read and understand construction specifications and blueprints
Proficient in understanding management agreements and contract language
Skilled in Building Management Systems maintenance and monitoring
Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word Excel PowerPoint)
Strong financial management including financial tracking budgeting and forecasting
Knowledge of Financial Systems
Physical Requirements

While performing the duties of this job the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions
The employee may also be regularly required to sit or stand for prolonged periods of time
Regularly use hands to operate office machinery including but not limited to telephones computers fax and photocopy machines
Regularly required to walk talk and hear.