Administrative Assistant II

Job Title: Admin Assistant
Local Candidates Only ONSITE

NOTE TO SUPPLIERS: FOR THIS NEED THERE IS A WINTER RECESS FROM 12/24 1/3/25. CONTINGENT WILL BE OFF AND GO UNPAID FOR THESE WEEKS. PLEASE ENSURE YOU ARE VETTING THE CANDIDATE APPROPRIATELY AND ONLY SUBMIT CANDIDATES WHERE THIS WILL NOT CREATE A FINANCIAL HARDSHIP FOR THE CONTINGENT.

Assignment Information
Campus: USC Health Science Campus
PO: TBD
USC Address where the work is being performed 1540 Alcazar St. CHP133 Los Angeles CA.
Will this position be onsite/remote/hybrid Onsite only
Job Title: Admin Asst I
Number of needs: 1
Pay rate: 28.00
Bill rate: 36.82
Mark up: 31.5%
Target start date: ASAP
Duration of Assignment: Through the end of January and possibly February.
Temp to Perm: Candidate can be considered and apply if interested and they are a fit.
Work hours: MF 8:30am 5pm / 40 hours
Manager Name: Ryan Pineda
Timecard Approver: Ryan Pineda
Dress code: business casual
Parking: staff work with University transportation to get a parking

Candidates who have supported Universities or Institutions is preferred but not required.

Top 3 Required Skills:
1. Excellent Interpersonal customer service and front office skills.
2. Effective verbal and written communication skills with the ability to exercise discretion with confidential information.
3. Familiarity with MS Word Outlook and Excel spreadsheets.

Top 3 Preferred Skills:
1. Problem solving skills by being able to quickly identify issues that arise and make referrals when necessary.
2. Preferred experience working in a school/college office setting.
3. Ability to multitask by working on multiple tasks simultaneously such as answering phone calls checking
guests in and handling administrative duties.

Top 3 5 Daily Responsibilities:
1. Answering phone calls and greet/assist visitors.
2. Locking and unlocking classrooms and maintaining the kitchen area and office supplies.
3. Responding to general department emails and handle incoming mail and packages.
4. Schedule information sessions campus tours and parking reservations for guests.
5. Assist faculty staff and students with general inquiries as needed.

Minimum Education: High school diploma or G.E.D. equivalent required. Minimum Associate Degree s preferred.

Job Description:
This is a 8:30 a.m. to 5:00 p.m. Monday Friday position.
Greets guests and answers telephones routes callers takes messages and provides routine information to clients and
customers.
Reads and replies to the general office emails and coordinates and flow of information both internally
and externally.
Handles and routes mails and packages.
Schedules information sessions campus tours and parking reservations for guests.
Maintains and organize the office and kitchen areas including office supplies.
Locking and unlocking classrooms.
Provide assistance with loaning laptops and lab/room keys for students.
Performs a variety of clerical duties such as photocopies files and delivers and/or pick up materials.
Provide general office assistance as assigned or requested by the supervisor.

Campus NonClinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)

CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M 7 year
Federal Criminal 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
ON CAMPUS
COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.
FLU VACCINATION REQUIREMENTS DURING SEASON 11/1 4/30. Not required however strongly recommended. Masks Optional.

***Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act