Project Admin
Project Admin
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Job Description
Position Overview:
The Project Admin is responsible for providing comprehensive administrative support to the construction project team to ensure the high efficiency and smoothness of the projects daily operations. Through effective document management information coordination meeting organization and good communication with both internal and external parties the specialist helps the project progress as planned and achieve its goals.
Job Responsibilities:
1. Document and File Management
Establish and maintain the project document management system to ensure that all project documents (including contracts drawings reports correspondence etc.) are properly classified numbered stored and archived for quick retrieval and reference.
Be responsible for the receipt registration and distribution of documents ensuring the timeliness and accuracy of document circulation. Track the processing progress of important documents and remind relevant personnel to reply and handle them on time.
2. Information Collection and Analysis
Collect projectrelated information such as construction progress personnel attendance and material procurement status etc. and conduct sorting and analysis to provide accurate data support for the project manager and assist in making reasonable decisions.
Assist in preparing project weekly reports monthly reports and other regular reports summarizing project progress problems and solutions to ensure that information is timely and accurately conveyed to project team members and superiors.
3. Meeting Organization and Coordination
Be responsible for the planning organization and arrangement of project meetings including determining the meeting agenda preparing meeting materials and sending meeting notices.
Record the meeting content write meeting minutes clarify meeting decisions action items and responsible persons track the implementation of meeting resolutions and provide timely feedback to relevant personnel.
4. Liaison and Coordination with Internal and External Parties
As the liaison between the project team and other internal departments of the company (such as human resources finance procurement etc.) timely convey information coordinate resources and solve crossdepartmental issues involved in the project progress.
Keep in close contact with external suppliers and partners (such as material suppliers subcontractors design units etc.) communicate project requirements coordinate cooperation matters and maintain good cooperative relationships.
Qualifications
Bachelors degree or above.
1 2 years of work experience with an understanding of the construction industry and an interest in it.
Proficient in the operation of office software (such as Word Excel PowerPoint etc.) with strong document processing and data statistical analysis capabilities.
Possess certain organizational coordination and communication skills and be able to communicate effectively with personnel at different levels.
Have a strong learning ability and be able to quickly master the basic knowledge and work processes related to construction projects.
Employment Type
Full Time
