Executive istance

Position Overview: The Executive Assistant (EA) to the CEO provides highlevel administrative support by conducting research preparing reports handling information requests and performing clerical functions. This role requires exceptional organizational time management and interpersonal skills as well as the ability to manage multiple priorities and anticipate the CEOs needs.

Key Responsibilities:

1. Calendar and Meeting Management:

   • Manage the CEOs calendar schedule appointments and coordinate meetings.
   • Ensure all necessary preparations (agendas materials briefings) are in place for meetings.
   • Organize and prioritize external and internal meetings including executivelevel engagements.
   • Arrange travel itineraries and logistics ensuring efficient use of time.

2. Communication and Correspondence:

   • Act as the point of contact between the CEO and internal/external stakeholders.
   • Screen and prioritize incoming communications including emails phone calls and requests.
   • Draft and manage correspondence on behalf of the CEO.
   • Prepare meeting notes summaries and followup action plans.

3. Project Management:

   • Assist the CEO in managing key projects ensuring deadlines are met.
   • Collaborate with internal teams to gather data reports and presentations.
   • Track progress on key strategic initiatives and provide updates to the CEO.

4. Documentation and Reporting:

   • Prepare presentations reports and documents for the CEO using Excel PowerPoint and other tools.
   • Assist with preparing financial documents budgets and project status reports.
   • Manage and maintain confidential files records and databases.

5. Stakeholder Management:

   • Develop and maintain relationships with key stakeholders (board members investors clients).
   • Represent the CEO in professional interactions ensuring smooth communication.

6. Travel and Event Coordination:

   • Coordinate the CEOs domestic and international travel arrangements.
   • Handle travelrelated documentation itineraries and expense reports.
   • Plan and execute corporate events meetings and conferences.

Required Skills and Qualifications:

1. Education and Experience:

   • Bachelors degree in Business Administration or related field.
   • Minimum of 3 years of experience as an Executive Assistant preferably in a corporate environment.
   • Experience working with Clevel executives is highly desirable.

2. Technical Skills:

   • Proficiency in Microsoft Office Suite (Excel PowerPoint Word Outlook).
   • Experience with project management software (e.g. Trello Asana) is a plus.
   • Familiarity with HRMS or other business management software.

3. Key Competencies:

   • Excellent written and verbal communication skills.
   • Strong organizational and multitasking abilities.
   • High attention to detail and the ability to manage sensitive information with discretion.
   • Problemsolving skills and a proactive approach to handling tasks.

4. Personal Attributes:

   • Strong work ethic reliability and a high degree of professionalism.
   • Ability to work independently with minimal supervision.
   • Flexibility and adaptability in a fastpaced dynamic work environment