Logistics Administrative and Financial Assistant
Logistics Administrative and Financial Assistant
Posted on :
21-11-2024
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
21-11-2024
Job Description
Administrative support: Maintain and update databases relevant to project management including information on local stakeholders providers and partners focal points. Contribute to administrative financial and human resources tasks including processing and negotiating with service providers budg monitoring for mission organization and controlling travel costs Handle the indexing filing and archiving of documents associated with project expense Sending out meeting minutes preparing the agenda obtaining participation confirmations e Support the organization of project Steering Committee meetings and Technical Working Group meetings Logistics and procurement support Assist with logistics for team or expert missions by arranging travels booking accommodations locating venues handling visa or administrative formalities and preparing administrative aspects in line with Expertise Frances procedures. Manage logistics for project activities such as training/workshop/conference organization direct booking of meeting rooms/venues preparing contracts with hotels or service providers organizing catering arrangements booking of direct translation services circulating attendance sheets sending out invitations collecting and archiving support documents as per audit requirements and ensuring smooth operation of the PMO office by maintaining supplies and consumabl Organize logistical aspects of trips abroad including various reservations transportation and managing required administrative procedures. Ensure in close cooperation with the Project Leader that all the established contracts comply with the project procedures; and if needed conduct procurement procedures for contracts that exceed the commitment thresholds of the simplified commitment procedure authoris by EF Financial support Support the processing and monitoring of payments to external supplier and experts including followup sending reminders administrative registration asking for invoices and/or supporting documents to be revised when necessary etc. Assist in the collection and verification of supporting accounting documents and prepare for payment following Expertise Frances procedur Ensure daily financial monitoring and recording of the project expenses using EF tools and following EF s procedur Support the Project Leader in the preparation of monthly budget monitoring and forecasting reports Actively participate in audits Communications and documentary activities Share communication on the project on social networks Edit project reports documents etc Correspond with project partners including governmental institutions Support in preparing power point presentations and event materials
Requirements
Proficiency in MS office (Word Excel PowerPoint Out Strong digital skills are required: the candidate must feel comfortable manipulating a computer messaging and videoconferencing tools (including zoom); internet browsers different software online platforms etc; Fluency in English and Filipino (both oral and written) required; Knowledge of French is an advantage Organisational skills: autonomy; rigour and method; sense of responsibility; ability to prioritize; A high degree of initiative diplomacy and problemsolving Good communication skills with partners (including highlevel officials) involved in the project and with the project team based in Manila in Paris; Good people and interpersonal skills particularly in an intercultural context; Ability to work both independently and as part of a team
Proficiency in MS office, (Word, Excel, PowerPoint, Outlook) Strong digital skills are required: the candidate must feel comfortable manipulating a computer, messaging and videoconferencing tools (including zoom); internet browsers, different software, online platforms, etc; Fluency in English and Filipino (both oral and written) required; Knowledge of French is an advantage Organisational skills: autonomy; rigour and method; sense of responsibility; ability to prioritize; A high degree of initiative, diplomacy and problem-solving, Good communication skills with partners (including high-level officials) involved in the project, and with the project team based in Manila in Paris; Good people and interpersonal skills, particularly in an intercultural context; Ability to work both independently and as part of a team
Employment Type
Full Time
Key Skills
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