Show Coordinator

Roles and responsibilities

1. Show Planning and Coordination

• Concept Development: Collaborate with creative teams to help develop concepts for shows, performances, or events, ensuring they align with the overall brand and objectives.
• Scheduling: Coordinate dates, times, and venues for shows, ensuring all logistical elements (e.g., rehearsals, showtimes) are scheduled efficiently.
• Budget Management: Work within a defined budget to plan show expenses, including staffing, equipment, marketing, and other operational costs.
• Vendor Coordination: Liaise with external vendors, suppliers, and contractors for services such as lighting, sound, costumes, or staging, ensuring all requirements are met on time and within budget.

2. Team Management

• Staffing: Hire and manage a team of performers, technicians, crew members, and support staff, assigning roles and ensuring clear communication.
• Rehearsals: Organize and oversee rehearsals for performers and technical teams to ensure smooth execution on the day of the show.
• Leadership: Provide leadership to the show team, ensuring everyone is aligned with the vision of the show and motivated to deliver high-quality performances.

3. Logistics and Operations

• Technical Coordination: Work closely with the technical team to ensure all equipment (e.g., sound, lighting, video) is in place, functioning properly, and meets the show’s requirements.
• Venue Management: Ensure the venue is set up according to the show's requirements, including seating arrangements, stage setup, and technical specifications.
• Logistical Oversight: Manage day-to-day operations leading up to the show, ensuring everything runs smoothly from transportation to the set-up and breakdown of the event.

4. Audience Engagement and Marketing

• Audience Experience: Oversee elements of the audience experience, ensuring that customer service is prioritized and that the show provides a memorable experience for attendees.
• Promotional Activities: Collaborate with the marketing and communications teams to promote the show, including advertising, social media campaigns, and ticket sales.
• Public Relations: Manage media relations and public appearances related to the show, helping generate buzz and visibility for the event.

5. Performance Oversight

• Quality Control: Ensure that all aspects of the show are in line with the expected quality, from the performance to technical execution.
• Problem-Solving: Quickly identify and resolve any issues that arise during rehearsals, technical checks, or live performances.
• Monitoring the Show: Oversee the performance in real-time to ensure smooth operation and address any unforeseen challenges immediately.

6. Budgeting and Financial Management

• Cost Control: Monitor show-related expenses to ensure that all costs remain within budget, including payments for staff, vendors, and equipment.
• Revenue Generation: Manage ticket sales, sponsorship deals, and partnerships to maximize revenue opportunities for the show or event.

7. Post-Show Activities

• Feedback Collection: Gather feedback from the audience, performers, and crew to evaluate the success of the show and identify areas for improvement.
• Debriefing: Organize debriefing sessions with the team to discuss the show’s performance, challenges, and successes, ensuring continuous improvement for future shows.
• Reporting: Prepare post-show reports summarizing the show’s performance, audience reception, financial outcomes, and any issues that were addressed.

Desired candidate profile

1. Educational Background

• Qualifications: A degree in event management, theatre arts, business administration, media, marketing, or a related field.
• Certifications: Additional certifications in project management (e.g., PMP) or specialized training in event production and management can be an advantage.

2. Experience

• Relevant Experience: Minimum of 3-5 years of experience in show production, event coordination, or live performance management. Experience in roles like production coordinator, event manager, or similar positions can be beneficial.
• Industry-Specific Experience: Experience within the entertainment, media, tourism, or event management industries is preferred, as it provides familiarity with the specific demands of show planning and execution.

3. Key Skills and Competencies

• Creative Vision: A strong ability to conceptualize and contribute to the creative direction of the show, collaborating with directors, designers, and performers to achieve the artistic vision.
• Project Management: Strong organizational skills to handle multiple tasks, timelines, and complex logistics associated with planning and executing a show or event.
• Budget Management: Proficient in managing budgets, keeping track of expenditures, and ensuring the show is delivered within financial constraints.
• Team Leadership: Ability to manage and motivate diverse teams, including performers, technical staff, and event coordinators, ensuring everyone is aligned with the show’s objectives.
• Vendor and Supplier Relations: Experience in working with vendors, contractors, and external partners to procure the necessary resources (e.g., equipment, costumes, set design).
• Problem-Solving: Excellent problem-solving skills, with the ability to quickly address and resolve issues that arise before or during the show.
• Attention to Detail: A keen eye for detail to ensure that all aspects of the show, from technical elements to audience experience, meet high standards.
• Communication Skills: Strong verbal and written communication skills to coordinate with internal teams, stakeholders, clients, and vendors effectively.
• Technical Expertise: Basic knowledge of technical aspects of show production (e.g., lighting, sound, video equipment) is desirable to work effectively with technical teams.