Executive Assistant to the MDCEO
Executive Assistant to the MDCEO
Posted on :
20-11-2024
Employer Active
1 Vacancy
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Job Description
Our client is a renowned leader in construction and engineering with a legacy of excellence and innovation spanning decades. Their commitment to delivering worldclass projects has positioned them as a trusted partner in the industry.
Job Objective:
To provide comprehensive highlevel support to the Managing Director/CEO ensuring the seamless operation of the executive office. This role involves managing confidential documents and information liaising with internal and external stakeholders and coordinating critical activities for the CEO and senior management.
Key Responsibilities:
- Serve as the primary point of contact for the CEO managing communication with internal teams board members clients consultants and external organizations.
- Draft and prepare correspondence reports and other documents on behalf of the CEO.
- Maintain critical corporate records ensuring security confidentiality and accessibility.
- Monitor and share relevant updates on regulatory changes government reforms and compliance requirements with senior management.
- Coordinate travel logistics including international and domestic arrangements for the CEO senior staff and their families.
- Collaborate with travel agents airlines and hospitality providers to secure costeffective solutions.
- Manage the preparation and submission of prequalification documents and technical tenders.
- Develop data presentations including charts and tables to support ongoing negotiations and business operations.
- Oversee the renewal of permits and licenses necessary for company operations.
- Screen incoming and outgoing correspondence ensuring timely distribution and action.
- Maintain a positive and professional work environment fostering collaboration across all levels of the organization.
- Ensure adherence to corporate protocol in all institutional acts including the preparation and signing of official documents.
- Perform additional duties as assigned by the Managing Director/CEO and senior management.
Qualifications:
- Diploma or Bachelor s degree in a relevant discipline.
- Previous experience in a similar role ideally supporting senior executives.
- Strong organizational and communication skills.
- High level of discretion and professionalism when handling sensitive information.
- Proficiency in MS Office (Word Excel PowerPoint).
- Ability to work independently and manage multiple tasks effectively.
Preferred Skills/Certifications:
- Relevant professional certifications are an advantage.
- Familiarity with bidding processes and tender preparation.
- Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
What We Offer:
This is a unique opportunity to join a prestigious organization where your contributions will directly impact its continued success. The role offers a dynamic and collaborative environment with opportunities for growth and development.
Confidentiality Notice:
Due to the sensitive nature of this role candidates must demonstrate a proven ability to handle confidential information with utmost integrity and discretion.
Diploma or Bachelor s degree in a relevant discipline. Previous experience in a similar role, ideally supporting senior executives. Strong organizational and communication skills. High level of discretion and professionalism when handling sensitive information. Proficiency in MS Office (Word, Excel, PowerPoint). Ability to work independently and manage multiple tasks effectively.
Employment Type
Full Time
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