Executive AssistantChief of Staff Latam -
Executive AssistantChief of Staff Latam -
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Job Description
Job Title: Executive Assistant / Chief of Staff
Location: Remote (Ideal candidate located in Botega)
Company: Our client is a rapidly growing manufacturing company with over 200 employees in Bogota.
Position Overview:
We are seeking a worldclass Executive Assistant / Chief of Staff to support our CEO and enhance operational efficiency within our organization. The ideal candidate will possess a strong background in startups exceptional organizational skills and the ability to manage multiple projects independently. We are particularly looking for someone who is very analytical an independent thinker and can identify potential problems before being approached about them. This individual should also be able to advise on business practices and serve as a confidant and trusted advisor to the CEO.
Key Responsibilities:
- Executive Support:
- Manage the CEO’s calendar set reminders and organize meetings.
- Draft and address emails and letters on behalf of the CEO.
- Clean up and organize the CEO’s email ensuring timely responses.
- Research & Analysis:
- Conduct independent research projects to support strategic initiatives.
- Perform preliminary business analysis and problemsolving as needed.
- Anticipate issues and proactively identify solutions before they arise.
- Advisory Role:
- Provide insights and recommendations on business practices to enhance operational efficiency.
- Act as a confidant and trusted advisor to the CEO offering sound judgment and support in decisionmaking.
- Financial & Administrative Tasks:
- Assist with personal account investments and deposits.
- Use QuickBooks for financial tracking; a willingness to learn is essential.
- Process Improvement:
- Identify and suggest edits to processes and standards to drive efficiency.
- Build templates and drafts for various communications.
- Team Collaboration:
- Interact with team members and provide support across departments.
- Organize and maintain online filing systems for improved accessibility.
- Onsite/Remote Flexibility:
- Opportunity to work onsite at the factory or remotely with a willingness to meet in person when the CEO is in Bogota is preferred.
Qualifications:
- Previous experience as an Executive Assistant or in a similar role preferably in a startup environment.
- Experience with QuickBooks is highly desirable; ability to learn quickly is a must.
- An MBA is preferred but not required.
- Strong verbal and written English communication skills. Only c1 Englishcandidates will be accepted.
- Proactive and curious mindset with a focus on improving processes.
- Highly analytical and independent thinker capable of foreseeing potential issues and advising on best practices.
- Ability to handle sensitive information with discretion and professionalism.
What We Offer:
- A collaborative and fastpaced work environment.
- Opportunities for professional growth and development.
- A chance to contribute significantly to a growing company.
If you are a motivated and detailoriented professional ready to make a meaningful impact we would love to hear from you!
Employment Type
Full Time
