Executive Assistant
Executive Assistant
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Job Description
We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.
Position : Executive Assistant
Work Hours : MonFri 9am5pm EST
Pay Range : $1000$1300/month (depending on interview assessment and client's approval) Please take note that pay will be given in USD
Company/Client Overview:
It is a fullservice logistics provider focusing on 4 core competencies: LTL Shipping White Glove/ Home Delivery Full Truckload Management and Technology/Integrations.
Duties and Responsibilities:
We are looking for an experienced Executive Assistant to provide highlevel executive administrative support to a team of 3 senior executives.
Key Responsibilities:
- Serve as the primary support for a team of executives managing daytoday operations.
- Lead mentor and coordinate a team of executive assistants to ensure efficient workflow.
- Oversee inbox and calendar management including prioritization of meetings events and travel logistics.
- Act as a liaison between the leadership team and vendors or clients ensuring seamless project execution and communication.
- Manage project timelines and deliverables tracking milestones and coordinating resources as needed.
- Handle basic bookkeeping tasks such as invoicing expense reporting and budget tracking.
- Assist in preparing reports presentations and other documents required by the executive team.
- Maintain confidentiality of sensitive information and demonstrate a high level of discretion.
Minimum Requirements:
- At least 24 years of proven experience as an Executive Assistant or in a similar seniorlevel administrative role.
- Strong leadership skills with experience managing or mentoring other administrative professionals.
- Exceptional time management and organizational skills with the ability to handle multiple tasks in a fastpaced environment.
- Excellent communication and interpersonal skills to effectively interact with internal teams vendors and clients.
- Proficiency in calendar management travel coordination and project management tools.
- Basic bookkeeping skills and familiarity with accounting software (e.g. QuickBooks Excel).
- Ability to manage confidential information with discretion and professionalism.
Employment Type
Full Time
